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Use folders to organize team projects

Available for:
Free
Premium
Business

Do you have a lot of projects in your team workspace? Are you and your team looking for ways to better organize your projects?

If so, try creating a folder!

Folders are the perfect way to organize your projects and they will sync to all your team members’ accounts, meaning that the way your folders and projects are organized will appear the same to your whole team.

When organizing personal projects, use sub-projects to break down larger projects.

Create a folder

  1. Click your Todoist team in the sidebar.
  2. Click Add in the right-hand side.
  3. Select Folder.
  4. Enter a name for your folder.
  5. (Optional) Open the dropdown menu under Include projects to add projects to your folder (you can also add projects to your folder after it has been created).
  6. Click Add.
  1. Find the team you want to add a folder to in the Browse tab.
  2. Tap the + sign to the right of the team name.
  3. Select Folder.
  4. (Optional) Tap Include projects to add projects to your folder (you can also add projects to your folder after it has been created).
  5. Once your folder is ready, tap the checkmark icon in the top-right.

It is not currently possible to create folders in Todoist for iOS and Todoist for Android. Instead, create folders in the Todoist web app, Todoist for macOS, or Todoist for Windows.

Move a project to a folder

You can also move projects to a folder when editing the folder. You can check instructions for how to edit a folder further down in this article.
  1. In the left-hand sidebar, click the team your project belongs to.
  2. Hover your mouse over the project you want to move.
  3. Click the three dots icon that appears to the right.
  4. Hover your mouse over Organize into folder.
  5. Select Move into folder.
  6. (Optional) Open the dropdown menu under Include projects to add additional projects to a folder.
  7. Select the folder you want to move your project(s) to under Folder.
  8. Click Move.
  1. Open the project you want to move into a folder.
  2. Tap the three dots icon.
  3. Tap Move into folder.
  4. Select the folder you want to move your project to.
  5. Tap Move in the bottom-right corner.
  1. Open the project you want to move into a folder.
  2. Tap the three dots icon in the top-right corner.
  3. Tap Move into Folder.
  4. Select the folder you want to move your project to.

Edit a folder

You have to be a team admin or member to edit a folder. Go here to learn more about roles and their permissions and restrictions.
  1. In the left-hand sidebar, hover your mouse over the folder you wish to edit.
  2. Click the three dots icon that appears to the right of the folder.
  3. Select Edit.
  4. Make whichever edits you want to make.
  5. Select Save when done.
  1. Find the team you want to add a folder to in the Browse tab.
  2. Tap the three dots icon to the right of the folder.
  3. Select Edit.
  4. Make whichever edits you want to make.
  5. Tap the checkmark icon in the top-right corner.
  1. Find the team you want to add a folder to in the Browse tab.
  2. Tap the three dots icon to the right of the folder.
  3. Select Edit.
  4. Make whichever edits you want to make.
  5. Tap Done in the top-right corner.

Delete a folder

When you delete a folder, the projects within that folder are moved outside the folder.
  1. Find the folder you wish to delete.
  2. Click the three dots icon to the right of the folder.
  3. Select Delete.
  4. Click Delete to confirm.
  1. Open the team your folder is in.
  2. Tap the three dots icon to the right of the folder.
  3. Select Delete.
  4. Tap Delete to confirm.

Get help

If you're having trouble creating or using folders in Todoist, get in touch with us.