Use Gmail with Todoist

Keep your Gmail inbox neat and tidy by turning your emails into Todoist tasks. The integration is available as a Google Chrome extension or a Google Workspace add-on. Learn the difference between the two, and how to set up, use, and remove the integration.

Install the integration

When installing the Gmail integration, you’ve got two options:

You can use both simultaneously or stick to one, whichever works best for your workflow.

Install the Chrome extension

Get started by adding Todoist and mail.google.com to your web browser safe list:

1. Click the three dots icon of the web browser. This opens the browser menu.
2. Click Settings.
3. Select Privacy and security.
4. Click Third-party cookies.
5. Scroll to the bottom and click Add.
6. Type [*.]todoist.com and click Add.
7. Type mail.google.com and click Add.
8. Restart the web browser.
9. Log in to the Todoist account at https://app.todoist.com/.

Then, install the Chrome extension:

1. Go to the Chrome Web Store.
2. Search for Todoist for Chrome.
3. Click Add to Chrome at the top-right. A pop-up will appear.
4. Select Add extension.

You can even use Todoist directly in Gmail after installing the extension:

1. Select an email.
2. Click the Add to Todoist button in the toolbar.
3. Minimize the Todoist panel.

Use the Chrome extension

With the Chrome extension, you can turn emails into Todoist tasks or open these same emails through Todoist.

Add tasks through Gmail

1. Open Gmail.
2. Hover over the email until you see the Todoist icon.
3. Click the Todoist icon to add the email as a task in Todoist.
4. Click Add task.

Open emails through Todoist

Click any task created with the Chrome extension. A new browser window will open where you can view the email.

When you add an email as a task using the Chrome extension, only you can open the email link – it opens directly in your Gmail. If you're working in a shared project and want teammates to access the email content too, forward the email to the project instead. The forwarded email body becomes a comment attachment that everyone on the project can see.

Remove the Chrome extension

If you no longer want to use the Chrome extension, follow the steps in the Google Support article to remove it.

Install the Workspace add-on

Get started by logging in to the Gmail web app to install the add-on:

1. Log in to https://mail.google.com

2. Click the plus symbol in the side panel. This opens the Google Workspace Marketplace.

   If the side panel is not visible, click the left chevron button at the bottom-right to toggle it on.

3. Search for Todoist for Gmail.
4. Click Install.
5. Authorize the integration.
6. Click Allow.

Use the Workspace add-on

With the Workspace add-on, you can use the Gmail web app or Gmail mobile apps to turn emails into Todoist tasks or open emails from Todoist:

Add tasks through Gmail

Open emails through Todoist

When you add an email as a task using the Workspace add-on, only you can open the email link – it opens directly in your Gmail. If you're working in a shared project and want teammates to access the email content too, forward the email to the project instead. The forwarded email body becomes a comment attachment that everyone on the project can see.

Remove the Workspace add-on

If you no longer want to use the Workspace add-on:

1. Log in to mail.google.com.
2. Click the Todoist icon in the side panel.
3. Click the three dots icon at the top-right.
4. Select Manage add-on.
5. Click Todoist for Gmail.
6. Click Uninstall.

Get in touch

If you’re having trouble installing or using either the Todoist for Chrome extension or the Todoist Workspace add-on, get in touch with us.