Once you've created your team in Todoist, you can start collaborating with your colleagues. Projects are accessible to everyone in the team by default, so it is quick and easy to get to work!
Are you collaborating with a friend or a family member? Try sharing a personal project instead.
Create a team project
When you're an admin or member of a team, you can create projects. Here's how:
- Click your team name in the sidebar.
- Click the Add button.
- Select Add project in the menu.
- Give your project a name.
- Click Add to confirm.
- Tap Browse at the bottom-right.
- Find your team name, and tap the plus icon next to it.
- Select Add Project.
- Give your project a name.
- Tap Done to confirm.
- Tap Browse at the bottom-right.
- Find your team name, and tap the plus icon.
- Select Add project.
- Give your project a name.
- Tap the checkmark icon to confirm.
Join a team project
When you are an admin or a member of a team, you automatically have access to view all non-restricted projects. However, if you want to work in a project, you'll need to join it:
- Click your team name in the sidebar.
- Open the project you want to join.
- Click the Join button.
The number of people that can join a project depends on your team plan.
- Tap Browse at the bottom-left.
- Tap your team name. You'll see the team settings.
- Tap the project you want to join.
- Tap the three dots icon at the top-right.
- Select Join.
The number of people that can join a project depends on your team plan.
Use a team project
Here are some of the simple, yet powerful, features that make working on team projects easy-peasy:
- Assign tasks to people in your team.
- Set permissions for anyone in the project.
- Create restricted projects for when you need to work on sensitive tasks with someone in your team.
Check out our guide on managing team tasks in Todoist to see how you can get the most out of team projects.
Leave a team project
- Find the team project in the sidebar.
- Hover your mouse over the project.
- Click the three dots icon next to the project name.
- Select Leave.
- Click Leave again to confirm.
- Tap the project you wish to leave.
- Tap the three dots icon at the top-right.
- Select Leave.
Delete a team project
- Find the team project to delete in the sidebar.
- Click the three dots icon next to the project name.
- Click Archive. Click Archive again to confirm.
- Click your team name in the sidebar.
- Click Active projects to open the Project type menu.
- Select Archived projects and open the project.
- Click the three dots icon to the right of the project name.
- Select Delete. Click Delete again to confirm.
- Tap Browse at the bottom-right.
- Open the project to delete in the sidebar.
- Tap the three dots icon at the top-right.
- Select Archive. Tap it again to confirm.
- Tap the left chevron icon at the top-left to return to the navigation.
- Open your team.
- Tap Active projects to open the Project type menu.
- Select Archived projects and open the project.
- Tap the three dots icon at the top-right.
- Select Delete. Tap Delete again to confirm.
Assign a team task
Assign an existing task
You can assign multiple tasks at once! Here is how.
- In any shared project, click the assign icon to the right of the task name.
- Select the person's name from the drop-down menu.
- In any shared project, tap on the task to open the task view.
- Tap the assign icon.
- From the pop-up menu, select the person's name.
If you are using the iOS app, you can also assign a task through the context menu.
Assign a new task
- Open any shared project and click + Add task.
- Write out the task name and type the + symbol followed by their name.
- Select the person's name from the drop-down menu.
- Open any shared project and tap on the + button.
- Write out the task name and type + symbol followed by their name.
- Select the person's name from the drop-down menu.
FAQ
Can I create private projects that aren't available to everyone by default?
Absolutely. Just change the access of your project to Restricted. You can learn more in this article.
I have a Business account and I want to prevent project sharing with people that are outside of my team. Is this possible?
Learn how to prevent project sharing with people outside of your team here. You'll need to be an admin in order to set permissions for your team.
Can I assign the same task to multiple people?
It's not possible to assign tasks to multiple people. To learn more, including some workarounds, please read this article.
Can I assign a task to myself?
Yes, you can! When assigning a task, simply choose the "Me" option. Please note that you can only do this in a shared project.