Teams often store sensitive, private, complex, or just plain quirky data within Todoist projects. To keep your information safe and streamline onboarding, you can manage various security options as a team admin. This guide covers how to link team domains, enable team discovery for new members, and restrict external guest access in your team.
Link your team domain
The team domain option allows an admin to link their team to their corporate email domain.
Let’s say the admin's email is alex@todoist.com. Their associated team domain would be todoist.com. Turning this option on is a prerequisite to use the Team Discovery option.
Team domains only work with unique corporate email domains. If you signed up with a generic email address, like gmail.com, yahoo.com, or hotmail.com, and you'd like to change it to your corporate email, follow these steps.
Team domain changes
If the admin who created the Todoist team changes their email associated with their account, the Team Discovery feature will still work with the admin’s previous email domain.
If alex@todoist.com changes their account email to alex@twist.com, Team Discovery will still be available to Alex’s teammates with the @todoist.com email domain.
Enable Team Discovery
When an admin turns on Team Discovery, any person that shares the same email domain can find and automatically join the associated team. In Todoist, they'll see a Join the team link at the bottom of the sidebar.
This eliminates the need for admins to individually add each new member, saving time and reducing the administrative burden associated with growing teams. Continuing the example from above, anyone with the email address ending in @todoist.com can automatically join Alex the admin’s team and gain access to it.
Prohibit external guests
When an admin turns on the Prohibit external guests option, it won't be possible to invite guests to team projects (only available on the Business plan).
This control is crucial for preserving the privacy of sensitive discussions, protecting intellectual property, and upholding compliance with data protection regulations that might be applicable to the company associated with the team.
Troubleshooting and limitations
- The team admin’s email address must be verified in order to enable Team Discovery. Learn how to verify your email.
- If the domain is already associated with an existing team or workspace, Team Discovery won’t be available. A workaround would be to reach out to the existing team’s administrator about the possibility of transforming it into a company-wide team. Then, each department can use folders to manage their projects.
Get help
If you're having trouble setting up your Todoist team domain, or using Team Discovery, get in touch with us.