Share tasks and projects with friends, family, or your team. Use personal projects for household plans and small groups, or team projects to keep work visible across a shared space. This guide explains how to invite people to each, what the two project types can do, and what changes when you join someone else’s project.
Work with family and friends in personal projects
Whether you’re planning a weekend getaway or organizing a family reunion, you can share a personal project with friends and family to keep everyone on the same page.
- Open the project.
- Select Share.
- Enter the person’s name or email address to invite them.
Learn more about collaborating with friends and family.
Work with your team in team projects
Whether you manage a small project with a few teammates or coordinate across departments, team projects keep everyone’s work visible in one shared space.
- Open the project.
- Select Share.
- Add people by name or email address, or invite your whole team at once.
Learn more about working with your team.
Compare personal and team projects
The limits that apply to different types of projects also reflect how they’re best used. Depending on who you’re working with, you can choose between personal projects and team projects. While both allow you to share tasks and stay organized, they serve different purposes and offer different levels of control.
| Feature | Personal projects | Team projects |
|---|---|---|
| Invite people | ✅ | ✅ |
| Assign tasks | ✅ | ✅ |
| Private projects | ✅ | ✅ |
| Project previews | ❌ | ✅ |
| Folders | ❌ | ✅ |
| Shareable links to every project, task, and comment | ❌ | ✅ |
| Team roles and permissions | ❌ | ✅ |
| Team-visible projects | ❌ | ✅ |
| Team activity view | ❌ | ✅ |
Join someone else’s project
When someone invites you to work with them, what you can access depends on the type of project.
If you’re invited to a personal project, you can view and edit everything in that project. The features you can use depend on your own plan, not the plan of the person who invited you. If they have a paid plan and you don’t, their paid features won’t be available to you in the shared project. The same is true in reverse: if you have a paid plan and they don’t, your paid features won’t be available to them.
If you’re invited to a team project from outside the team, you join as a guest. Guests can access only the specific project they’re invited to, and don’t get the team’s paid features, like deadlines. Guest and member are team roles. Teams can invite guests on both the Beginner and Business plans. To learn more, see Team roles and access.
How many people you can invite
The number of people you can invite depends on the type of project and your plan. For the current project limits, see Usage limits in Todoist.
Get in touch
If you’re still unsure about which type of project would work best for you, get in touch.