Filters

Available for:
Free
Premium
Business

Filters let you save your task searches so you can find the exact tasks you need in seconds. For example, pull up a list of all your tasks labeled @email that are also due today. Or start your day with a list of all your work-related tasks that are also marked priority 1.


When used right, filters are the to-do list super power that lets you focus on the right things at the right time.

Handy filters to try out

Filter query

What it does

(overdue | today) & #Work

Shows all tasks that are overdue or due today that are in the “Work” project. Open this filter first thing when you get to work to get a clear overview of what you need to get done.

no date

Shows all tasks that don’t have a due date. Useful for a daily/weekly review to make sure nothing falls through the cracks.

7 days & @waiting

Shows all tasks that are due in the next 7 days and are labelled @waiting. Good for proactively identifying roadblocks in your week.

created before: -365 days

Shows all tasks created more than 365 days ago. Use this filter to find the tasks that have been gathering dust on your to-do list.

assigned to: Becky Kane

Shows all tasks assigned to Becky Kane. A quick way to see what Becky’s working on.

assigned by: me

Shows all tasks you assigned to others. Handy for following up on delegated tasks.

shared & !assigned

Shows all tasks in shared projects that haven’t been assigned to anyone. Another good filter to make sure every task is accounted for.

 

How to create, edit, and delete filters

To create a new filter:

  1. In the left panel, next to Filters, click the + symbol.
  2. In the Add filter window, type out the name of the filter.
  3. Type in the filter query you want to use (you can find several options listed below).
  4. (Optional) Select a different filter color from the drop-down menu.
  5. (Optional) For easy access to the filter, click the toggle to add it to your favorites.
  6. Click Add to save your filter.
To rearrange your filters, hover over the filter name, click and hold on the grey “handle” that appears to the left, and drag and drop it to a new place on the list.

To edit or delete an existing filter:

  1. Right-click on the filter.
  2. Select Edit filter or Delete filter.

To create a new filter:

  1. In the left panel, click on your Filters tab.
  2. At the bottom of your filter list, click +Add Filter.
  3. Give your filter a name.
  4. Click on the paint drop to change the color if you like.
  5. Type in the filter query you want to use (you can find all the options listed below).
  6. Click the Save Filter button to save your filter.

filters_win10_gif_01.gif

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

  1. Right-click on the filter.
  2. Select Edit or Delete.

To create a new filter:

  1. In the top-left, tap the menu icon.
  2. Next to Filters, tap on the + symbol
  3. Give your filter a name.
  4. Click on the paint drop to change the color if you like.
  5. Type in the filter query you want to use (you can find all the options listed below).
  6. In the top-right, tap the send icon to save your filter.

filters-android.gif

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

  1. While viewing your filter, in the top-right, tap on the three dots icon.
  2. Select Edit filter.
    • To edit the filter: update your filter and tap the send icon.
    • To delete the filter: in the top right, tap the three dots icon, select Delete Filter, and tap Delete to confirm.

To create a new filter:

  1. In the top-left, tap the < symbol to view the main menu.
  2. Next to Filters, tap on the + symbol
  3. Give your filter a name.
  4. Type in the filter query you want to use (you can find all the options listed below).
  5. Click on the paint drop to change the color if you like.
  6. In the top-right, tap Done to save your new filter.

filters-ios.gif

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

  1. While viewing your filter, in the top-right, tap on the three dots icon.
  2. Select Edit Filter.
    1. To edit the filter: update your filter and tap Done.
    2. To delete the filter: at the bottom tap Delete Filter and tap Delete Filter again to confirm.

You can create any filter you can think up to fit the way that you work. Create filter queries based on:

 

Filtering based on due dates

Filter query

What it does

Jan 3

Shows all tasks due on that date. For example: May 5, 05/16, August 8, tomorrow, tod, in 10 days, Sunday, Feb 10 2020

due before: May 5

Shows all tasks that are due before that date. Examples: due before: August 10, due before: 08/13, due before: 6pm

due after: June 20

Shows all tasks that are due after that date. Examples: due after: May 16, due after: 09/23, due after: in 3 days

no date

Shows all tasks that don’t have a due date. Alternative: no due date

overdue

Shows all tasks that are overdue. Alternatives: over due, od

5 days

Shows all tasks due within the next 5 days. Alternative: next 5 days

recurring

Shows all tasks that have a recurring due date.

You can write the date in any of these ways:
  • Specific date: 10/5/2017, Oct 5th 2017
  • Specific date and time: 10/5/2017 5pm, Oct 5th 5pm
  • Relative date: today, tomorrow, yesterday, 3 days (due in the next 3 days), -3 days (due in the past 3 days)
  • Days of the week: Monday, Tuesday, Sunday

 

Filtering based on priority level

Filter query

What it does

p1

Shows all tasks with the priority level 1

p2

Shows all tasks with the priority level 2

p3

Shows all tasks with the priority level 3

No priority

Shows all tasks with no priority level (a.k.a. p4)

 

Filtering based on labels

Filter query

What it does

@email

Shows all tasks with the label @email

no labels

Shows all tasks that don't have any labels

 

Filtering based on project and sub-project

Filter query

What it does

##Work

Shows all the tasks in the #Work project and its sub-projects.

##School & !#Science

Shows all the tasks in the #School project and its sub-projects but excludes the #Science project.

If you've formatted your project name, you will need to include the formatting symbols in your filter query. For example, when the name of a project is "**Home**" it will only appear in the filter's results if you type #**Home** in the query.

 

Filtering based on when a task was created

Filter query

What it does

created: Jan 3

Shows all tasks created on Jan 3.

created before: -365 days

Shows all tasks created more than 365 days ago.

created after: -365 days

Shows all tasks created within the last 365 days.

 

Filtering in shared projects and assigned tasks

Filter query

What it does

assigned to: others

Shows all tasks that have been assigned to others

assigned by: Steven Gray

Shows all tasks Steven Gray assigned

assigned by: me

Shows all tasks that you assigned to others

assigned

Shows all tasks that have been assigned to anyone (yourself and others)

shared

Shows all tasks in shared projects


The collaborator can be identified by:

  • the person’s email
  • the person’s full name
  • “me” (referring to yourself)
  • “others” (referring to all users other than yourself)

 

Excluding tasks assigned to others

By default, Todoist filters will show tasks assigned to others. If you would like to exclude tasks assigned to others in your results, you can type the following query:

Filter query

What it does

!assigned to: others

Shows all tasks in your Todoist, excluding those assigned to others

 

Filtering based on keyword(s)

What you type

What it does

search: email

Shows all tasks that contain the word email

search: research

Shows all tasks that contain the word research

 

Combining queries to create even more powerful filters

With Todoist Premium, you can combine any of the above searches to get the exact view you need. For example, the filter query today & p1 will pull up a list of all tasks that are due today that are also marked priority 1.

Here are all the ways you can create more specific filters:

Filter query

What it does

Today & @email

Shows all tasks that are due today and are also labeled @email (& can be read as “and”)

@work | @office

Shows all tasks that are labelled either @work or @office ( | can be read as “or”)

(today | overdue) & #Work

Shows all tasks that are either due today or are overdue and are also in the “Work” project (enclose parts of your query with “()” to create more complex filters)

!assigned

Shows all tasks that are not assigned to anyone (! can be read as “not”)

Today & !#Work

Shows all tasks that are due today but excludes tasks in the "Work" project.

#Homework & tomorrow & !@science

Shows all tasks that are due tomorrow in the “Homework” project but excludes tasks with the @science label.

 

Using wildcards in filters

To filter for several items with similar characters, you can use a wildcard by placing an asterisk “*” in your search term. For example, the filter query @*ball will pull up a list of all tasks that have a label which ends with the word “ball”, like @baseball and @football.

Here are a few more examples of how you can use wildcards in filters:

#*Work

Shows all tasks from projects which name ends with “work”. For example, #Artwork, #Network, and #Work.

@home*

Shows all tasks with any label that start with “home”. For example, @homework and @home

assigned to: m* smith

Shows all tasks assigned to anyone whose first name starts with an M and last name is Smith.

 

Run multiple filters at the same time

Todoist filters also let you combine searches to create multiple task lists at once. To combine 2 or more searches into one filter, separate each with a comma: “,”.

For example, p1 & overdue , p4 & today will show two task lists, one for the query p1 & overdue and another for p4 & today.

 

FAQ

Q: How are tasks sorted within a filter?

A: When viewing a filter, tasks are sorted in descending order by priority, due date, project and then the task's position in the project.

However, if the filter has a date specified, such as today or 30 days, the sorting order will be due date, priority, day order, project and the task's position within the project. Day order refers to the order that tasks are displayed in your Today view.

Q: When filtering by label or priority, I see everyone's tasks. How can I only see the tasks that are assigned to me?

A: If you want to only view tasks that are either assigned to you or unassigned, and exclude tasks assigned to others, you can use this query:
!assigned to: others

For example, if you wanted to see tasks with the label @work that are not assigned to other people, use:
@work & !assigned to: others

If you only want to see tasks that are assigned to you (excluding unassigned tasks), this filter will help:
assigned to: me

For example, if you wanted to see tasks with priority 1 that are assigned to you, use:
p1 & assigned to: me

Q: Today and Next 7 days views don’t show tasks assigned to my colleagues. How can I include them in my view?

A: The Today and Next 7 days views only show your tasks (and tasks in shared projects that aren't assigned to anyone) by default. To view your colleagues’ tasks, you can create a filter and use this search query: all & today or all & 7 days.