As your Todoist gets filled up with tasks, finding what you need becomes harder. That’s where filters come in handy!
Filters let you create custom views for your tasks based on their name, due date, project, label, priority, date created, and more. It’s a completely customizable way to find the most relevant tasks at any given moment.
Get the hang of filters by trying out a few default filters in your navigation pane under Filters & Labels:
- The No due date filter displays every task in Todoist without a due date.
- The Priority 1 filter shows you every task in Todoist with priority 1.
- The View all filter shows you every single task in Todoist in one long list.
How to create, edit, and delete filters
To create a new filter:
- In the left-hand panel, select Filters & Labels.
- Next to Filters, click the + symbol.
- In the Add filter window, type out the name of the filter.
- Type in the filter query you want to use (you can find several options listed below in this article).
- (Optional) Select a different filter color from the drop-down menu.
- (Optional) For easy access to the filter, click the toggle to add it to your favorites.
- Click Add to save your filter.
To edit or delete an existing filter:
- Right-click on the filter.
- Select Edit filter or Delete filter.
To create a new filter:
- In the left-hand panel, select Filters & Labels.
- Next to Filters, click the + symbol.
- Type in the filter query you want to use (you can find all the options listed below).
- Select a filter color.
- Click Add to save your filter.
To edit or delete an existing filter:
- Right-click on the filter.
- Select Edit filter or Delete filter.
To create a new filter:
- Drag the bottom app bar up your screen. This will open the menu.
- Tap Filters & Labels.
- Next to Filters, tap on the + symbol
- Give your filter a name.
- Tap on the paint drop to change the color if you like.
- Type in the filter query you want to use (you can find all the options listed below).
- In the top-right, tap the checkmark icon to save your filter.
To edit or delete an existing filter:
- While viewing your filter, in the top-right, tap on the three dots icon.
- Select Edit filter.
- To edit the filter: update your filter and tap the checkmark icon.
- To delete the filter: in the top right, tap the three dots icon, select Delete Filter, and tap Delete to confirm.
To create a new filter:
- In the top-left, tap the < symbol to view the main menu.
- Tap Filters & Labels.
- Next to Filters, tap on the + symbol
- Give your filter a name.
- Type in the filter query you want to use (you can find all the options listed below).
- Tap on the paint drop to change the color if you like.
- In the top-right, tap Done to save your new filter.
To edit or delete an existing filter:
- While viewing your filter, in the top-right, tap on the three dots icon.
- Select Edit Filter.
- To edit the filter: update your filter and tap Done.
- To delete the filter: at the bottom tap Delete Filter and tap Delete Filter again to confirm.
How to use symbols
There are a range of symbols you can use when creating filters in Todoist.
| Symbol | What it means | Example |
|---|---|---|
|
| |
OR |
today | overdue |
|
& |
AND |
today & p1 |
|
! |
NOT |
!subtask |
|
() |
Filters for queries inside a parenthesis first |
(today | overdue) & #Work |
|
, |
Separates filter queries into separate lists |
due: yesterday, today |
Filtering based on:
Due dates
See all tasks due on a specific date.| If you need to | Use this |
|---|---|
|
View all tasks due on January 3rd |
Jan 3 |
|
See all tasks that are due before a specific date date |
due before: May 5 or due before: 5/5 |
|
See all tasks that are due after a specific date |
due after: May 5 or due after 5/5 |
|
See all tasks due within the next four hours and all overdue tasks |
due before: +4 hours |
|
See all tasks that are due this week, up to and including Sunday |
due before: next week |
|
See all tasks with a due date in the current working week |
due before: sat |
|
See all tasks due within the current calendar month |
due before: first day |
|
See uncompleted tasks due yesterday, along with today's task listed below |
due: yesterday, today |
|
See all tasks that have no due date associated with them |
no date or no due date |
|
See all tasks with a due date assigned to them |
!no date |
|
See all tasks with a due date and time assigned to them |
!no date & !no time |
|
See all tasks that are overdue |
Overdue or over due or od |
|
See all tasks that are overdue and have had a specific time assigned to them, along with all tasks due today, but only with due times |
overdue & !no time, today & !no time |
|
See all tasks in your Inbox without a date, followed by a separate section with all your tasks that have due dates set, but are not in your Inbox |
#Inbox & no date, All & !#Inbox & !no date |
|
See all tasks due within the next 5 days |
5 days or next 5 days |
|
See all tasks that have a recurring due date |
recurring |
|
See all tasks that either have a non-recurring due date or no due date at all assigned to them |
!recurring |
|
See all tasks with a due date, but no due time, and which are not recurring |
no time & !recurring |
- Specific date: 10/5/2022, Oct 5th 2022
- Specific date and time: 10/5/2022 5pm, Oct 5th 5pm
- Relative date: today, tomorrow, yesterday, 3 days (due in the next 3 days), -3 days (due in the past 3 days)
- Days of the week: Monday, Tuesday, Sunday
Priority level
| If you need to | Use this |
|---|---|
|
See all tasks with priority level 1 |
p1 |
|
See all tasks with priority level 2 |
p2 |
|
See all tasks with priority level 3 |
p3 |
|
See all tasks with no priority level (i.e. p4) |
No priority |
Labels
| If you need to | Use this |
|---|---|
|
See all tasks with the label "email" |
|
|
See all tasks that don't have any labels |
no labels |
Project, sub-project and section
|
If you need to |
Use this |
|
See all tasks in the “Work” project |
#Work |
|
See all tasks in the "Work" project and its sub-projects |
##Work |
|
See all tasks in the "School" project and its sub-projects, but exclude the "Science" project |
##School & !#Science |
|
See all tasks belonging to sections named "Meetings" across all projects |
/Meetings |
|
See all tasks belonging to the section "Meetings" in the project "Work" |
#Work & /Meetings |
|
See all tasks not assigned to sections |
!/* |
|
See all tasks not assigned to sections, but excluding tasks in your Inbox |
!/* & !#Inbox |
When a task was created
| If you need to | Use this |
|---|---|
|
See all tasks created on a specific date |
created: Jan 3 2023 |
|
See all tasks created more than 365 days ago |
created before: -365 days |
|
See all tasks created within the last 365 days |
created after: -365 days |
|
See all tasks created today |
created: today |
Keyword(s)
|
If you need to |
Use this |
|
See all tasks that contain the word email |
search: email |
|
See all tasks that contain web links |
search: http |
|
See all uncompletable tasks that contain web links |
search: http & search:* |
Shared projects and assigned tasks
When you search for tasks assigned to or by one of your collaborators, make sure that you use the name the collaborator uses in Todoist.
For example, Steve's real name might be Stephen Gray, but if he is listed as "Steve Gray" in Todoist, you should search assigned by: Steve Gray or assigned to: Steve Gray.
- The person’s email
- The person’s full name
- “Me” (referring to yourself)
- “Others” (referring to all users other than yourself)
| If you need to | Use this |
|---|---|
|
See all tasks that have been assigned to others |
assigned to: others |
|
See all tasks Steve Gray assigned |
assigned by: Steve Gray |
|
See all tasks that you assigned to others |
assigned by: me |
|
See all tasks that have been assigned to anyone (yourself and others) |
assigned |
|
See all tasks in shared projects |
shared |
|
See all tasks in your Todoist, excluding those assigned to others |
!assigned to: others |
Tips for creating more powerful filters
Combining queries to create more powerful filters
You can combine any filter query you want to get the exact view you need. Here are a few examples:
| If you need to | Use this |
|---|---|
|
See all tasks that are due today and are also labeled @email |
Today & @email |
|
See all tasks that are labelled either @work or @office |
@work | @office |
|
See all tasks that are either due today or are overdue and are also in the “Work” project |
(today | overdue) & #Work |
|
See all tasks that are not assigned to anyone |
!assigned |
|
See all tasks that are due today but exclude tasks in the "Work" project |
Today & !#Work |
|
See all tasks that are due tomorrow in the “Homework” project, but exclude tasks with the @science label |
#Homework & tomorrow & !@science |
Using wildcards in filters
To filter for several items with similar characters, you can use a wildcard by placing an asterisk in your search term. For example, the filter query @*ball will pull up a list of all tasks that have a label that ends with the word “ball”, like @baseball and @football.
Here are a some more examples of how you can use wildcards in filters:
| If you need to | Use this |
|---|---|
|
See all tasks with any label that starts with “home”. For example, @homework and @homeoffice |
@home* |
|
See all tasks assigned to anyone whose first name starts with an M and last name is Smith |
assigned to: m* smith |
|
See all tasks from projects which name ends with “work”. For example, #Artwork, #Network, and #Work |
#*Work |
|
See all tasks from sections that have the word "Work" in the name. For example, /Work Meetings, /Work Admin, and /Work Calls |
/Work* |
|
See all tasks that don't belong to any section |
!/* |
If you need to search for a project which has an emoji in its title, you can use an asterisk to replace the emoji. For example, instead of adding #Welcome 👋 to your query, you can add #Welcome *.
Run multiple filters at the same time
You also have the option of running several filter queries at the same time. To create multiple task lists in the same view, simply separate each filter query with a comma.
For example, the filter query p1 & overdue, p4 & today will show two task lists, the first being a list of priority 1 overdue tasks, the second being priority 4 tasks that are due today.
Handy filters to try out
| If you need to | Use this |
|---|---|
|
See all tasks that are overdue or due today that are in the “Work” project |
(today | overdue) & #Work |
|
See all tasks that don’t have a due date |
no date |
|
See all tasks that don't have a due time |
no time |
|
See all tasks that are due in the next 7 days and are labeled @waiting |
7 days & @waiting |
|
See all tasks created more than 365 days ago |
created before: -365 days |
|
See all tasks you assigned to others |
assigned by: me |
|
See all tasks assigned to Becky |
assigned to: Becky |
|
See all tasks created by you |
added by: me |
|
See all tasks created by Becky |
added by: Becky |
|
See all tasks in shared projects that haven’t been assigned to anyone |
shared & !assigned |
|
See all sub-tasks |
subtask |
|
See all parent tasks |
!subtask |
|
See all tasks |
view all |
|
See all tasks due within the next 8 hours, but exclude all overdue tasks |
due before: +8 hours & !overdue |
|
See every unscheduled task in your #Work project |
#Work & no due date |
|
See every high-priority task in the next two weeks |
(P1 | P2) & 14 days |
|
See tasks that were created more than 30 days ago |
Created before: -30 days |
|
See your tasks with the label "night" that are scheduled for Saturday |
Saturday & @night |
|
See every task you’re assigned to in the project "Work |
#Work & assigned to: me |
It's not possible to create a filter to display parent tasks that have subtasks. You can only filter subtasks using subtask or tasks that are not subtasks with !subtask.
Special thanks to our Todoist ambassador Leighton Price for providing examples for this article.
FAQ
Can I filter completed tasks?
This is unfortunately not possible at the moment. Please follow the guidelines in this article to view your completed tasks.
How are tasks sorted within a filter?
The order in which tasks are sorted in a filter depends on whether it includes due date queries (Today or due after, for example):
- When using a filter with due date queries: due time > priority > task creation date and time > project ID > task ID
- When using a filter without due date queries: priority > due time and date > project order > task order within their project.
When filtering by label or priority, I see everyone's tasks. How can I only see the tasks that are assigned to me?
If you want to only view tasks that are either assigned to you or unassigned, and exclude tasks assigned to others, you can use this query: !assigned to: others.
For example, if you wanted to see tasks with the label @work that are not assigned to other people, use: @work & !assigned to: others.
If you only want to see tasks that are assigned to you (excluding unassigned tasks), this filter will help: assigned to: me.
For example, if you wanted to see tasks with priority 1 that are assigned to you, use: p1 & assigned to: me.
Today and Upcoming views don’t show tasks assigned to my colleagues. How can I include them in my view?
The Today and Upcoming views only show your tasks (and tasks in shared projects that aren't assigned to anyone) by default. To include your colleagues’ tasks, you can create a filter and use this filter query: all & today or all & 7 days to view your tasks and tasks assigned to others for the next 7 days.