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Introduction to: Filters

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Premium
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Filters let you save your task searches so you can find the exact tasks you need in seconds. For example, pull up a list of all your tasks labeled @email that are also due today. Or start your day with a list of all your work-related tasks that are also marked priority 1.

When used right, filters are the to-do list superpower that lets you focus on the right things at the right time.

Users on the Free plan can add up to 3 custom filters.

Handy filters to try out

Filter query What it does
(today | overdue) & #Work Shows all tasks that are overdue or due today that are in the “Work” project. Open this filter first thing when you get to work to get a clear overview of what you need to get done.
no date Shows all tasks that don’t have a due date. Useful for a daily/weekly review to make sure nothing falls through the cracks.
no time Shows all tasks that don't have a due time.
7 days & @waiting Shows all tasks that are due in the next 7 days and are labelled @waiting. Good for proactively identifying roadblocks in your week.
created before: -365 days Shows all tasks created more than 365 days ago. Use this filter to find the tasks that have been gathering dust on your to-do list.
assigned by: me Shows all tasks you assigned to others. Handy for following up on delegated tasks.
assigned to: Becky Kane Shows all tasks assigned to Becky Kane. A quick way to see what Becky’s working on.
added by: me Shows all tasks created by you.
added by: Becky Kane Shows all tasks created by Becky Kane.
shared & !assigned Shows all tasks in shared projects that haven’t been assigned to anyone. Another good filter to make sure every task is accounted for.
subtask Shows all sub-tasks.
!subtask Shows all parent tasks.
view all Shows all tasks. An easy way to get a list of all tasks in every project.
due before: +8 hours & !overdue Shows all tasks due within the next 8 hours, but excludes all tasks that are overdue. A handy filter to see what's planned for the next 8 hours.

How to create, edit, and delete filters

If you're using Todoist on your computer – or in a browser on your mobile device – you can quickly and easily change the name of a filter by opening the filter and clicking the filter's name.

To create a new filter:

  1. In the left-hand panel, select Filters & Labels.
  2. Next to Filters, click the + symbol.
  3. In the Add filter window, type out the name of the filter.
  4. Type in the filter query you want to use (you can find several options listed below in this article).
  5. (Optional) Select a different filter color from the drop-down menu.
  6. (Optional) For easy access to the filter, click the toggle to add it to your favorites.
  7. Click Add to save your filter.
To rearrange your filters, hover over the filter name, click and hold on the gray handle that appears to the left, and drag and drop it to a new place on the list.

To edit or delete an existing filter:

  1. Right-click on the filter.
  2. Select Edit filter or Delete filter.

To create a new filter:

  1. In the left-hand panel, select Filters & Labels.
  2. Next to Filters, click the + symbol.
  3. Type in the filter query you want to use (you can find all the options listed below).
  4. Select a filter color.
  5. Click Add to save your filter.
To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

  1. Right-click on the filter.
  2. Select Edit filter or Delete filter.

To create a new filter:

  1. Drag the bottom app bar up your screen. This will open the menu.
  2. Tap Filters & Labels.
  3. Next to Filters, tap on the + symbol
  4. Give your filter a name.
  5. Tap on the paint drop to change the color if you like.
  6. Type in the filter query you want to use (you can find all the options listed below).
  7. In the top-right, tap the checkmark icon to save your filter.
To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

  1. While viewing your filter, in the top-right, tap on the three dots icon.
  2. Select Edit filter.
    • To edit the filter: update your filter and tap the checkmark icon.
    • To delete the filter: in the top right, tap the three dots icon, select Delete Filter, and tap Delete to confirm.

To create a new filter:

  1. In the top-left, tap the < symbol to view the main menu.
  2. Tap Filters & Labels.
  3. Next to Filters, tap on the + symbol
  4. Give your filter a name.
  5. Type in the filter query you want to use (you can find all the options listed below).
  6. Tap on the paint drop to change the color if you like.
  7. In the top-right, tap Done to save your new filter.
To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

  1. While viewing your filter, in the top-right, tap on the three dots icon.
  2. Select Edit Filter.
  3. To edit the filter: update your filter and tap Done.
  4. To delete the filter: at the bottom tap Delete Filter and tap Delete Filter again to confirm.
If your iOS device is using version iOS 13 or above, you can also edit or delete a filter through the filter's context menu.

Filtering based on due dates

Filter query What it does
Jan 3 Shows all tasks due on that date. For example: May 5, 05/16, August 8, tomorrow, tod, in 10 days, Sunday, Feb 10 2020.
due before: May 5 Shows all tasks that are due before that date. Examples: due before: August 10, due before: 08/13, due before: 6pm.
due after: June 20 Shows all tasks that are due after that date. Examples: due after: May 16, due after: 09/23, due after: in 3 days.
no date Shows all tasks that don’t have a due date. Alternative: no due date.
overdue Shows all tasks that are overdue. Alternatives: over due, od.
5 days Shows all tasks due within the next 5 days. Alternative: next 5 days.
recurring Shows all tasks that have a recurring due date.
due before: +4 hours Shows all tasks due within the next four hours and all overdue tasks.
You can write the date in any of these ways:
  • Specific date: 10/5/2017, Oct 5th 2017
  • Specific date and time: 10/5/2017 5pm, Oct 5th 5pm
  • Relative date: today, tomorrow, yesterday, 3 days (due in the next 3 days), -3 days (due in the past 3 days)
  • Days of the week: Monday, Tuesday, Sunday

Filtering based on priority level

Filter query What it does
p1 Shows all tasks with the priority level 1.
p2 Shows all tasks with the priority level 2.
p3 Shows all tasks with the priority level 3.
No priority Shows all tasks with no priority level (a.k.a. p4).

Filtering based on labels

Filter query What it does
@email Shows all tasks with the label @email.
no labels Shows all tasks that don't have any labels.

Filtering based on project, sub-project and section

Filter query What it does
##Work Shows all the tasks in the "Work" project and its sub-projects.
##School & !#Science Shows all the tasks in the "School" project and its sub-projects but excludes the "Science" project.
/Meetings Shows all tasks belonging to sections named "Meetings", across all projects.
If you've formatted your project name, you will need to include the formatting symbols in your filter query. For example, when the name of a project is "**Home**" it will only appear in the filter's results if you type #**Home** in the query.

Filtering based on when a task was created

Filter query What it does
created: Jan 3 2021 Shows all tasks created on that date.
created before: -365 days Shows all tasks created more than 365 days ago.
created after: -365 days Shows all tasks created within the last 365 days.

Filtering in shared projects and assigned tasks

When you search for tasks assigned to or by one of your collaborators, make sure that you use the name the collaborator uses in Todoist. For example, Steve's real name might be Stephen Gray, but if he is listed as "Steve Gray" in Todoist, you should search assigned by: Steve Gray or assigned to: Steve Gray.
Filter query What it does
assigned to: others Shows all tasks that have been assigned to others.
assigned by: Steve Gray Shows all tasks Steve Gray assigned.
assigned by: me Shows all tasks that you assigned to others.
assigned Shows all tasks that have been assigned to anyone (yourself and others).
shared Shows all tasks in shared projects.


The collaborator can be identified by:

  • the person’s email
  • the person’s full name
  • “me” (referring to yourself)
  • “others” (referring to all users other than yourself)

Excluding tasks assigned to others

By default, Todoist filters will show tasks assigned to others. If you would like to exclude tasks assigned to others in your results, you can type the following query:

Filter query What it does
!assigned to: others Shows all tasks in your Todoist, excluding those assigned to others.

Filtering based on keyword(s)

Filter query What it does
search: email Shows all tasks that contain the word "email".
search: research Shows all tasks that contain the word "research".

Combining queries to create even more powerful filters

With Todoist Pro, you can combine any of the above searches to get the exact view you need. For example, the filter query today & p1 will pull up a list of all tasks that are due today that are also marked priority 1.

Here are some ways you can create more specific filters:

Filter query What it does
Today & @email Shows all tasks that are due today and are also labeled @email (& can be read as “and”).
@work | @office Shows all tasks that are labelled either @work or @office ( | can be read as “or”).
(today | overdue) & #Work Shows all tasks that are either due today or are overdue and are also in the “Work” project (enclose parts of your query with “()” to create more complex filters).
!assigned Shows all tasks that are not assigned to anyone (! can be read as “not”).
Today & !#Work Shows all tasks that are due today but excludes tasks in the "Work" project.
#Homework & tomorrow & !@science Shows all tasks that are due tomorrow in the “Homework” project but excludes tasks with the @science label.

Using wildcards in filters

To filter for several items with similar characters, you can use a wildcard by placing an asterisk “*” in your search term. For example, the filter query @*ball will pull up a list of all tasks that have a label which ends with the word “ball”, like @baseball and @football.

Here are a few more examples of how you can use wildcards in filters:

Filter query What it does
@home* Shows all tasks with any label that starts with “home”. For example, @homework and @home.
assigned to: m* smith Shows all tasks assigned to anyone whose first name starts with an M and last name is Smith.
#*Work Shows all tasks from projects which name ends with “work”. For example, #Artwork, #Network, and #Work.
/Work*

Shows all tasks from sections that have the word "Work" in the name. For example, /Work Meetings, /Work Admin, and /Work Calls.
!/*

Shows all tasks that don't belong to any section

Run multiple filters at the same time

Todoist filters also let you combine searches to create multiple task lists at once. To combine 2 or more searches into one filter, separate each with a comma: “,”.

For example, p1 & overdue , p4 & today will show two task lists, one for the query p1 & overdue and another for p4 & today.

FAQ

Can I filter completed tasks?

This is unfortunately not possible at the moment. Sorry! Please follow the guidelines in this article to view your completed tasks.

How are tasks sorted within a filter?

The order in which tasks are sorted in a filter depends on whether it includes due date queries (Today or due after, for example):

  • When using a filter with due date queries: due time > priority > task creation date and time > project ID > task ID
  • When using a filter without due date queries: priority > due time and date > project order > task order within their project.

When filtering by label or priority, I see everyone's tasks. How can I only see the tasks that are assigned to me?

If you want to only view tasks that are either assigned to you or unassigned, and exclude tasks assigned to others, you can use this query: !assigned to: others.

For example, if you wanted to see tasks with the label @work that are not assigned to other people, use: @work & !assigned to: others.

If you only want to see tasks that are assigned to you (excluding unassigned tasks), this filter will help: assigned to: me.

For example, if you wanted to see tasks with priority 1 that are assigned to you, use: p1 & assigned to: me.

Today and Upcoming views don’t show tasks assigned to my colleagues. How can I include them in my view?

The Today and Upcoming views only show your tasks (and tasks in shared projects that aren't assigned to anyone) by default. To include your colleagues’ tasks, you can create a filter and use this filter query: all & today or all & 7 days to view your tasks and tasks assigned to others for the next 7 days.