Filters

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Filters let you save your task searches so you can find the exact tasks you need in seconds. For example, pull up a list of all your tasks labeled @email that are also due today. Or start your day with a list of all your work-related tasks that are also marked priority 1.

When used right, filters are the to-do list super power that lets you focus on the right things at the right time.

Handy filters to try out

Filter query	What it does
(today \| overdue) & #Work	Shows all tasks that are overdue or due today that are in the “Work” project. Open this filter first thing when you get to work to get a clear overview of what you need to get done.
no date	Shows all tasks that don’t have a due date. Useful for a daily/weekly review to make sure nothing falls through the cracks.
no time	Shows all tasks that don't have a due time.
7 days & @waiting	Shows all tasks that are due in the next 7 days and are labelled @waiting. Good for proactively identifying roadblocks in your week.
created before: -365 days	Shows all tasks created more than 365 days ago. Use this filter to find the tasks that have been gathering dust on your to-do list.
assigned by: me	Shows all tasks you assigned to others. Handy for following up on delegated tasks.
assigned to: Becky Kane	Shows all tasks assigned to Becky Kane. A quick way to see what Becky’s working on.
added by: me	Shows all tasks created by you.
added by: Becky Kane	Shows all tasks created by Becky Kane.
shared & !assigned	Shows all tasks in shared projects that haven’t been assigned to anyone. Another good filter to make sure every task is accounted for.
subtask	Shows all sub-tasks.
!subtask	Shows all parent tasks.
view all	Shows all tasks. An easy way to get a list of all tasks in every project.
due before: +8 hours & !overdue	Shows all tasks due within the next 8 hours, but excludes all tasks that are overdue. A handy filter to see what's planned for the next 8 hours.

How to create, edit, and delete filters

To create a new filter:

In the left panel, next to Filters, click the + symbol.
In the Add filter window, type out the name of the filter.
Type in the filter query you want to use (you can find several options listed below).
(Optional) Select a different filter color from the drop-down menu.
(Optional) For easy access to the filter, click the toggle to add it to your favorites.
Click Add to save your filter.

To rearrange your filters, hover over the filter name, click and hold on the grey “handle” that appears to the left, and drag and drop it to a new place on the list.

To edit or delete an existing filter:

Right-click on the filter.
Select Edit filter or Delete filter.

To create a new filter:

In the left panel, next to Filters, click on the + symbol.
Give your filter a name.
Type in the filter query you want to use (you can find all the options listed below).
Select a filter color.
Click Add to save your filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

Right-click on the filter.
Select Edit or Delete.

To create a new filter:

In the top-left, tap the menu icon.
Next to Filters, tap on the + symbol
Give your filter a name.
Click on the paint drop to change the color if you like.
Type in the filter query you want to use (you can find all the options listed below).
In the top-right, tap the send icon to save your filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

While viewing your filter, in the top-right, tap on the three dots icon.
Select Edit filter.
- To edit the filter: update your filter and tap the send icon.
- To delete the filter: in the top right, tap the three dots icon, select Delete Filter, and tap Delete to confirm.

To create a new filter:

In the top-left, tap the < symbol to view the main menu.
Next to Filters, tap on the + symbol
Give your filter a name.
Type in the filter query you want to use (you can find all the options listed below).
Click on the paint drop to change the color if you like.
In the top-right, tap Done to save your new filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

While viewing your filter, in the top-right, tap on the three dots icon.
Select Edit Filter.
To edit the filter: update your filter and tap Done.
To delete the filter: at the bottom tap Delete Filter and tap Delete Filter again to confirm.

If your iOS device is using version iOS 13 or above, you can also edit or delete a filter through the filter's context menu.

You can create any filter you can think up to fit the way that you work. Create filter queries based on:

Due date
Priority level
Label
Project & sub-projects
Date a task was created
Shared project & task assignees/assigners
Keyword(s)
Combine queries to create more powerful searches (this is where the real filter magic happens)

Filtering based on due dates

Filter query	What it does
Jan 3	Shows all tasks due on that date. For example: May 5, 05/16, August 8, tomorrow, tod, in 10 days, Sunday, Feb 10 2020
due before: May 5	Shows all tasks that are due before that date. Examples: due before: August 10, due before: 08/13, due before: 6pm
due after: June 20	Shows all tasks that are due after that date. Examples: due after: May 16, due after: 09/23, due after: in 3 days
no date	Shows all tasks that don’t have a due date. Alternative: no due date
overdue	Shows all tasks that are overdue. Alternatives: over due, od
5 days	Shows all tasks due within the next 5 days. Alternative: next 5 days
recurring	Shows all tasks that have a recurring due date.
due before: +4 hours	Shows all tasks due within the next four hours and all overdue tasks.

You can write the date in any of these ways:

Specific date: 10/5/2017, Oct 5th 2017
Specific date and time: 10/5/2017 5pm, Oct 5th 5pm
Relative date: today, tomorrow, yesterday, 3 days (due in the next 3 days), -3 days (due in the past 3 days)
Days of the week: Monday, Tuesday, Sunday

Filtering based on priority level

Filter query	What it does
p1	Shows all tasks with the priority level 1
p2	Shows all tasks with the priority level 2
p3	Shows all tasks with the priority level 3
No priority	Shows all tasks with no priority level (a.k.a. p4)

Filtering based on labels

Filter query	What it does
@email	Shows all tasks with the label @email
no labels	Shows all tasks that don't have any labels

Filtering based on project, sub-project and section

Filter query	What it does
##Work	Shows all the tasks in the #Work project and its sub-projects.
##School & !#Science	Shows all the tasks in the #School project and its sub-projects but excludes the #Science project.
/Meetings	Shows all tasks belonging to sections titled "Meetings", across all projects.

If you've formatted your project name, you will need to include the formatting symbols in your filter query. For example, when the name of a project is "**Home**" it will only appear in the filter's results if you type #**Home** in the query.

Filtering based on when a task was created

Filter query	What it does
created: Jan 3	Shows all tasks created on Jan 3.
created before: -365 days	Shows all tasks created more than 365 days ago.
created after: -365 days	Shows all tasks created within the last 365 days.

Filtering in shared projects and assigned tasks

Filter query	What it does
assigned to: others	Shows all tasks that have been assigned to others
assigned by: Steven Gray	Shows all tasks Steven Gray assigned
assigned by: me	Shows all tasks that you assigned to others
assigned	Shows all tasks that have been assigned to anyone (yourself and others)
shared	Shows all tasks in shared projects

The collaborator can be identified by:

the person’s email
the person’s full name
“me” (referring to yourself)
“others” (referring to all users other than yourself)

Excluding tasks assigned to others

By default, Todoist filters will show tasks assigned to others. If you would like to exclude tasks assigned to others in your results, you can type the following query:

Filter query	What it does
!assigned to: others	Shows all tasks in your Todoist, excluding those assigned to others

Filtering based on keyword(s)

What you type	What it does
search: email	Shows all tasks that contain the word email
search: research	Shows all tasks that contain the word research

Combining queries to create even more powerful filters

With Todoist Premium, you can combine any of the above searches to get the exact view you need. For example, the filter query today & p1 will pull up a list of all tasks that are due today that are also marked priority 1.

Here are all the ways you can create more specific filters:

Filter query	What it does
Today & @email	Shows all tasks that are due today and are also labeled @email (& can be read as “and”)
@work \| @office	Shows all tasks that are labelled either @work or @office ( \| can be read as “or”)
(today \| overdue) & #Work	Shows all tasks that are either due today or are overdue and are also in the “Work” project (enclose parts of your query with “()” to create more complex filters)
!assigned	Shows all tasks that are not assigned to anyone (! can be read as “not”)
Today & !#Work	Shows all tasks that are due today but excludes tasks in the "Work" project.
#Homework & tomorrow & !@science	Shows all tasks that are due tomorrow in the “Homework” project but excludes tasks with the @science label.

Using wildcards in filters

To filter for several items with similar characters, you can use a wildcard by placing an asterisk “*” in your search term. For example, the filter query @*ball will pull up a list of all tasks that have a label which ends with the word “ball”, like @baseball and @football.

Here are a few more examples of how you can use wildcards in filters:

Filter query	What it does
@home*	Shows all tasks with any label that starts with “home”. For example, @homework and @home
assigned to: m* smith	Shows all tasks assigned to anyone whose first name starts with an M and last name is Smith.
#*Work	Shows all tasks from projects which name ends with “work”. For example, #Artwork, #Network, and #Work.
/Work*	Shows all tasks from sections that have the word "Work" in the title. For example, /Work Meetings, /Work Admin, and /Work Calls.

Run multiple filters at the same time

Todoist filters also let you combine searches to create multiple task lists at once. To combine 2 or more searches into one filter, separate each with a comma: “,”.

For example, p1 & overdue , p4 & today will show two task lists, one for the query p1 & overdue and another for p4 & today.

FAQ

Q: Can I filter completed tasks?

A: This is unfortunately not possible at the moment. Sorry! Please follow the guidelines in this article to view your completed tasks.

Q: How are tasks sorted within a filter?

A: The order in which tasks are sorted in a filter depends on whether it includes due date queries ("Today" or "due after:", for example):

When using a filter with due date queries: due time > priority > task creation date and time > project ID > task ID
When using a filter without due date queries: priority > due time and date > project order > task order within their project.

Q: When filtering by label or priority, I see everyone's tasks. How can I only see the tasks that are assigned to me?

A: If you want to only view tasks that are either assigned to you or unassigned, and exclude tasks assigned to others, you can use this query:
!assigned to: others

For example, if you wanted to see tasks with the label @work that are not assigned to other people, use:
@work & !assigned to: others

If you only want to see tasks that are assigned to you (excluding unassigned tasks), this filter will help:
assigned to: me

For example, if you wanted to see tasks with priority 1 that are assigned to you, use:
p1 & assigned to: me

Q: Today and Next 7 days views don’t show tasks assigned to my colleagues. How can I include them in my view?

A: The Today and Next 7 days views only show your tasks (and tasks in shared projects that aren't assigned to anyone) by default. To view your colleagues’ tasks, you can create a filter and use this search query: all & today or all & 7 days.