Filters

Filters let you save your task searches so you can find the exact tasks you need in seconds. For example, pull up a list of all your tasks labeled @email that are also due today. Or start your day with a list of all your work-related tasks that are also marked priority 1.

When used right, filters are the to-do list superpower that lets you focus on the right things at the right time.

Handy filters to try out

How to create, edit, and delete filters

To create a new filter:

1. In the left panel, next to Filters, click the + symbol.
2. In the Add filter window, type out the name of the filter.
3. Type in the filter query you want to use (you can find several options listed below).
4. (Optional) Select a different filter color from the drop-down menu.
5. (Optional) For easy access to the filter, click the toggle to add it to your favorites.
6. Click Add to save your filter.

To rearrange your filters, hover over the filter name, click and hold on the grey “handle” that appears to the left, and drag and drop it to a new place on the list.

To edit or delete an existing filter:

1. Right-click on the filter.
2. Select Edit filter  or Delete filter.

To create a new filter:

1. In the left panel, next to Filters, click on the + symbol.
2. Give your filter a name.
3. Type in the filter query you want to use (you can find all the options listed below).
4. Select a filter color.
5. Click Add to save your filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

1. Right-click on the filter.
2. Select Edit or Delete.

To create a new filter:

1. In the top-left, tap the menu icon.
2. Next to Filters, tap on the + symbol
3. Give your filter a name.
4. Click on the paint drop to change the color if you like.
5. Type in the filter query you want to use (you can find all the options listed below).
6. In the top-right, tap the send icon to save your filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

1. While viewing your filter, in the top-right, tap on the three dots icon.
2. Select Edit filter.
   • To edit the filter: update your filter and tap the send icon.
   • To delete the filter: in the top right, tap the three dots icon, select Delete Filter, and tap Delete to confirm.

To create a new filter:

1. In the top-left, tap the < symbol to view the main menu.
2. Next to Filters, tap on the + symbol
3. Give your filter a name.
4. Type in the filter query you want to use (you can find all the options listed below).
5. Click on the paint drop to change the color if you like.
6. In the top-right, tap Done to save your new filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

1. While viewing your filter, in the top-right, tap on the three dots icon.
2. Select Edit Filter.
3. To edit the filter: update your filter and tap Done.
4. To delete the filter: at the bottom tap Delete Filter and tap Delete Filter again to confirm.

If your iOS device is using version iOS 13 or above, you can also edit or delete a filter through the filter's context menu.

You can create any filter you can think up to fit the way that you work. Create filter queries based on:

• Due date
• Priority level
• Label
• Project & sub-projects
• Date a task was created
• Shared project & task assignees/assigners
• Keyword(s)
• Combine queries to create more powerful searches (this is where the real filter magic happens)

Filtering based on due dates

Filtering based on priority level

Filtering based on labels

Filtering based on project, sub-project and section

Filtering based on when a task was created

Filtering in shared projects and assigned tasks

The collaborator can be identified by:

• the person’s email
• the person’s full name
• “me” (referring to yourself)
• “others” (referring to all users other than yourself)

Excluding tasks assigned to others

By default, Todoist filters will show tasks assigned to others. If you would like to exclude tasks assigned to others in your results, you can type the following query:

Filtering based on keyword(s)

Combining queries to create even more powerful filters

With Todoist Premium, you can combine any of the above searches to get the exact view you need. For example, the filter query today & p1 will pull up a list of all tasks that are due today that are also marked priority 1.

Here are all the ways you can create more specific filters:

Using wildcards in filters

To filter for several items with similar characters, you can use a wildcard by placing an asterisk “*” in your search term. For example, the filter query @*ball will pull up a list of all tasks that have a label which ends with the word “ball”, like @baseball and @football.

Here are a few more examples of how you can use wildcards in filters:

Run multiple filters at the same time

Todoist filters also let you combine searches to create multiple task lists at once. To combine 2 or more searches into one filter, separate each with a comma: “,”.

For example, p1 & overdue , p4 & today will show two task lists, one for the query p1 & overdue and another for p4 & today.

FAQ