Introduction to filters

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As your Todoist gets filled up with tasks, finding what you need becomes harder. That’s where filters come in handy!

Filters let you create custom views for your tasks based on their name, due date, project, label, priority, date created, and more. It’s a completely customizable way to find the most relevant tasks at any given moment.

Get the hang of filters by trying out a few default filters by opening Filters & Labels:

The Assigned to me filter displays every task in Todoist assigned to you.
The Priority 1 filter shows you every task in Todoist with priority 1.

How to create, edit, and delete filters

To create a new filter:

In the left-hand panel, select Filters & Labels.
Next to Filters, click the + symbol.
In the Add filter window, type out the name of the filter.
Type in the filter query you want to use (you can find several options listed below in this article).
(Optional) Select a different filter color from the drop-down menu.
(Optional) For easy access to the filter, click the toggle to add it to your favorites.
Click Add to save your filter.

To edit or delete an existing filter:

Right-click on the filter.
Select Edit filter or Delete filter.

To create a new filter:

Drag the bottom app bar up your screen. This will open the menu.
Tap Filters & Labels.
Next to Filters, tap on the + symbol
Give your filter a name.
Type in the filter query you want to use (you can find all the options listed below).
(Optional) Tap on the paint drop to change the color.
In the top-right, tap the checkmark icon to save your filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

While viewing your filter, in the top-right, tap on the three dots icon.
Select Edit filter.
- To edit the filter: update your filter and tap the checkmark icon.
- To delete the filter: in the top right, tap the three dots icon, select Delete, and tap Delete to confirm.

To create a new filter:

In the top-left, tap the < symbol to view the main menu.
Tap Filters & Labels.
Next to Filters, tap on the + symbol
Give your filter a name.
Type in the filter query you want to use (you can find all the options listed below).
Tap on the paint drop to change the color if you like.
In the top-right, tap Done to save your new filter.

To rearrange your filters, simply drag them to a new place on the list.

To edit or delete an existing filter:

While viewing your filter, in the top-right, tap on the three dots icon.
Select Edit Filter.
To edit the filter: update your filter and tap Done.
To delete the filter: at the bottom tap Delete Filter and tap Delete Filter again to confirm.

You can also edit or delete a filter through the filter's context menu.

You can also use filter queries with search. Just type in any query you would use to create a filter in the search field.

How to use symbols

There are a range of symbols you can use when creating filters in Todoist.

Symbol	What it means	Example
\|	OR	today \| overdue
&	AND	today & p1
!	NOT	!subtask
()	Filters for queries inside a parenthesis first	(today \| overdue) & #Work
,	Separates filter queries into separate lists	due: yesterday, today

Filtering based on:

Keyword

In order to create filters based on keywords, you can use search: followed by a keyword.

If you need to	Use this
See all tasks that contain the word "Meeting"	search: Meeting
See all tasks that contain the word "Meeting" that are due today	search: Meeting & today
See all tasks that contain either the word "Meeting" or "Work"	search: Meeting \| search: Work
See all tasks that contain the word "email"	search: email
See all tasks that contain web links	search: http
See all uncompletable tasks that contain web links	search: http & search:*

Due dates

See all tasks due on a specific date.

If you need to	Use this
View all tasks due on January 3rd	Jan 3
See all tasks that are due before a specific date	due before: May 5 or due before: 5/5
See all tasks that are due after a specific date	due after: May 5 or due after: 5/5
See all tasks due within the next four hours and all overdue tasks	due before: +4 hours
See all tasks that are due before the day you've selected in Settings > General > Next week	due before: next week
See all tasks with a due date in the current working week	due before: sat
See all tasks that are due next week	(due: next week \| due after: next week) & due before: 1 week after next week
See all tasks due within the current calendar month	due before: first day
See active tasks due yesterday, along with today's tasks listed below	due: yesterday, today
See all tasks that have no due date associated with them	no date or no due date
See all tasks with a due date assigned to them	!no date
See all tasks with a due date and time assigned to them	!no date & !no time
See all tasks that are overdue	Overdue or over due or od
See all tasks that are overdue and have had a specific time assigned to them, along with all tasks due today, but only with due times	overdue & !no time, today & !no time
See all tasks in your Inbox without a date, followed by a separate section with all your tasks that have due dates set, but are not in your Inbox	#Inbox & no date, All & !#Inbox & !no date
See all tasks due within the next 5 days	5 days or next 5 days
See all tasks that have a recurring due date	recurring
See all tasks that either have a non-recurring due date or no due date at all assigned to them	!recurring
See all tasks with a due date, but no due time, and which are not recurring	no time & !recurring

You can write a date in any of these ways:

Specific date: 10/5/2022, Oct 5th 2022
Specific date and time: 10/5/2022 5pm, Oct 5th 5pm
Relative date: today, tomorrow, yesterday, 3 days (due in the next 3 days), -3 days (due in the past 3 days)
Days of the week: Monday, Tuesday, Sunday

Priority level

If you need to	Use this
See all tasks with priority level 1	p1
See all tasks with priority level 2	p2
See all tasks with priority level 3	p3
See all tasks with no priority level (i.e. p4)	No priority

Labels

If you need to	Use this
See all tasks with the label "email"	@email
See all tasks that don't have any labels	no labels

Project, sub-project and section

If you need to	Use this
See all tasks in the “Work” project	#Work
See all tasks in the "Work" project and its sub-projects	##Work
See all tasks in the "School" project and its sub-projects, but exclude the "Science" project	##School & !#Science
See all tasks belonging to sections named "Meetings" across all projects	/Meetings
See all tasks belonging to the section "Meetings" in the project "Work"	#Work & /Meetings
See all tasks not assigned to sections	!/*
See all tasks not assigned to sections, but excluding tasks in your Inbox	!/ & !#Inbox*

When a task was created

If you need to	Use this
See all tasks created on a specific date	created: Jan 3 2023
See all tasks created more than 365 days ago	created before: -365 days
See all tasks created within the last 365 days	created after: -365 days
See all tasks created today	created: today

Shared projects and assigned tasks

When you search for tasks assigned to or by one of your collaborators, make sure that you use the name the collaborator uses in Todoist.

For example, Steve's real name might be Stephen Gray, but if he is listed as "Steve Gray" in Todoist, you should search assigned by: Steve Gray or assigned to: Steve Gray.

A collaborator can be identified by:

The person’s email
The person’s full name
“Me” (referring to yourself)
“Others” (referring to all users other than yourself)

If you need to	Use this
See all tasks that have been assigned to others	assigned to: others
See all tasks Steve Gray assigned	assigned by: Steve Gray
See all tasks that you assigned to others	assigned by: me
See all tasks that have been assigned to anyone (yourself and others)	assigned
See all tasks in shared projects	shared
See all tasks in your Todoist, excluding those assigned to others	!assigned to: others

Tips for creating more powerful filters

Combining queries to create more powerful filters

You can combine any filter query you want to get the exact view you need. Here are a few examples:

If you need to	Use this
See all tasks that are due today and are also labeled @email	Today & @email
See all tasks that are labelled either @work or @office	@work \| @office
See all tasks that are either due today or are overdue and are also in the “Work” project	(today \| overdue) & #Work
See all tasks that are not assigned to anyone	!assigned
See all tasks that are due today but exclude tasks in the "Work" project	Today & !#Work
See all tasks that are due tomorrow in the “Homework” project, but exclude tasks with the @languages label	#Homework & tomorrow & !@languages

Using wildcards in filters

To filter for several items with similar characters, you can use a wildcard by placing an asterisk in your search term. For example, the filter query @*ball will pull up a list of all tasks that have a label that ends with the word “ball”, like @baseball and @football.

Here are some more examples of how you can use wildcards in filters:

If you need to	Use this
See all tasks with any label that starts with “home”. For example, @homework and @homeoffice	@home*
See all tasks assigned to anyone whose first name starts with an M and last name is Smith	assigned to: m smith*
See all tasks from projects which name ends with “work”. For example, #Artwork, #Network, and #Work	#Work*
See all tasks from sections that have the word "Work" in the name. For example, /Work Meetings, /Work Admin, and /Work Calls	/Work*
See all tasks that don't belong to any section	!/*

If you need to search for a project which has an emoji in its title, you can use an asterisk to replace the emoji. For example, instead of adding #Welcome 👋 to your query, you can add #Welcome *.

Run multiple filters at the same time

You also have the option of running several filter queries at the same time. To create multiple task lists in the same view, simply separate each filter query with a comma.

For example, the filter query p1 & overdue, p4 & today will show two task lists, the first being a list of priority 1 overdue tasks, the second being priority 4 tasks that are due today.

Handy filters to try out

If you need to	Use this
See all tasks that are overdue or due today that are in the “Work” project	(today \| overdue) & #Work
See all tasks that don’t have a due date	no date
See all tasks that don't have a due time	no time
See all tasks that are due in the next 7 days and are labeled @waiting	7 days & @waiting
See all tasks created more than 365 days ago	created before: -365 days
See all tasks you assigned to others	assigned by: me
See all tasks assigned to Becky	assigned to: Becky
See all tasks created by you	added by: me
See all tasks created by Becky	added by: Becky
See all tasks in shared projects that haven’t been assigned to anyone	shared & !assigned
See all sub-tasks	subtask
See all parent tasks	!subtask
See all tasks	view all
See all tasks due within the next 8 hours, but exclude all overdue tasks	due before: +8 hours & !overdue
See every unscheduled task in your #Work project	#Work & no due date
See every high-priority task in the next two weeks	(P1 \| P2) & 14 days
See tasks that were created more than 30 days ago	created before: -30 days
See all tasks with the label "night" that are scheduled for Saturday	Saturday & @night
See every task you’re assigned to in the project "Work"	#Work & assigned to: me

It's not possible to create a filter to display parent tasks that have subtasks. You can only filter subtasks using subtask or tasks that are not subtasks with !subtask.

Special thanks to our Todoist ambassador Leighton Price for providing examples for this article.

FAQ

Can I filter completed tasks?

This is unfortunately not possible at the moment. Please follow the guidelines in this article to view your completed tasks.

How are tasks sorted within a filter?

The order in which tasks are sorted in a filter depends on whether it includes due date queries:

When using a filter with due date queries: due time > priority > task creation date and time > project ID > task ID
When using a filter without due date queries: priority > due time and date > project order > task order within their project.

When filtering by label or priority, I see everyone's tasks. How can I only see the tasks that are assigned to me?

If you want to only view tasks that are either assigned to you or unassigned, and exclude tasks assigned to others, you can use this query: !assigned to: others.

For example, if you wanted to see tasks with the label @work that are not assigned to other people, use: @work & !assigned to: others.

If you only want to see tasks that are assigned to you (excluding unassigned tasks), this filter will help: assigned to: me.

For example, if you wanted to see tasks with priority 1 that are assigned to you, use: p1 & assigned to: me.

Today and Upcoming views don’t show tasks assigned to my colleagues. How can I include them in my view?

The Today and Upcoming views only show your tasks and tasks in shared projects that aren't assigned to anyone by default.

To view all tasks, including those assigned to others, create a filter and use either of these filter queries:

all & today to view all tasks due today; or
all & 7 days to view all tasks due within 7 days.

I don't see Filters & Labels in the left-hand panel. What can I do?

The sidebar/navigation menu is customizable. Check you have the Filters & Labels view enabled under Settings > Sidebar on desktop or Settings > Navigation Menu on mobile.