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Introduction to: Reminders

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The secret to effortlessly remembering everything? Have Todoist remind you.

Whether it’s the deadline for an important report or a friend’s birthday, just set a Todoist reminder and move on with your day. When it’s time, Todoist will send you a push notification or email about the task so you never miss a thing.

Looking for information about notifications? Please check this article.

Setting up automatic reminders

When you set a due time for a task, Todoist automatically sets a reminder for you. For example, when you create a task for tomorrow at 4pm, Todoist will automatically send you a reminder 30 minutes beforehand.

You can change your default reminder settings to choose how much time beforehand you want to receive the automatic reminder and whether you want it sent by push notification, desktop notification, or email:

  1. Click your avatar in the top-right corner of Todoist and select Settings.
  2. Click Reminders.
  3. Move the toggle on next to the type of notification you’d like to receive:
    • Desktop notification to get notifications via your operating system.
    • Mobile notification to get notifications on your mobile device.
    • Email to receive a reminder email on the address that you’ve added via Settings → Account.
  4. Select a relative time under the Automatic reminders drop-down.
  1. Click your avatar in the top-right corner of Todoist and select Settings.
  2. Click Reminders.
  3. Move the toggle on next to the type of notification you’d like to receive:
    • Desktop notification to get notifications via your operating system.
    • Mobile notification to get notifications on your mobile device.
    • Email to receive a reminder email on the address that you’ve added via Settings → Account.
  4. Select a relative time under the Automatic reminders drop-down.
Focus Assist blocks Todoist notifications by default. If you want to receive notifications in priority mode, make sure to add Todoist via Windows' SettingsSystemFocus AssistCustomize your priority listAdd an appTodoist.
  1. At the top-right of your Todoist, tap the gear icon.
  2. Tap Reminders.
  3. Tap Remind Me Via, select the type of notification you’d like to receive:
    • Mobile Notification to get notifications on your mobile device.
    • Desktop Notification to get notifications via your computer’s operating system.
    • Email to receive a reminder email on the address that you’ve added via Settings → Account.
  4. (Optional) When you snooze a reminder on iOS, you can choose to be reminded again at a later time. Tap When snoozed… and select an interval from the list.
  5. Tap Automatic Reminders and select a relative time from the list.
  1. At the top left of your Todoist, tap the menu icon.
  2. Scroll down, tap Settings, and select Reminders.
  3. Tap Remind Me Via, select the type of notification you’d like to receive:
    • Mobile push notification to get notifications on your mobile device.
    • Desktop push notification to get notifications via your computer’s operating system.
    • Email to receive a reminder email on the address that you’ve added via Settings → Account.
  4. (Optional) When you snooze a reminder on Android, you can choose to be reminded again at a later time. Tap When snoozed… and select an interval from the list.
  5. Tap Send automatic reminders and select a relative time from the list.

Setting up custom reminders

Set up custom reminders for any task, whether it has a due date and time or not:

You can even have a reminder triggered at a specific location, like when you’re walking by the grocery store.
  1. When adding or editing a task, click on the web_reminder.svg alarm clock icon at the bottom right.
  2. Click on the clock icon to choose whether you want to create a Date and time-based or Location-based reminder. For existing tasks with a due time, you’ll see a third option – Before task – to set a reminder for a certain amount of time before your task is due.
  3. Depending on the option you chose in step 2, set the trigger for your reminder – type in the specific date and time, the location, or select the relative time before the task is due.
  4. (Optional) In shared projects, you can add a reminder for a specific collaborator. To do this, click your avatar icon next to the reminder's due time and select an assignee.  
  5. Click Add reminder
  6. Click Add Task (when creating a new task) or Save (when editing an existing task).

reminder_web.png

  1. When adding or editing a task, tap on the web_reminder.svg alarm clock icon.
  2. Choose whether you want to receive your reminder On a time and date or On a location. For existing tasks with a due time, you’ll see a third option – Before task – to set a reminder for a certain amount of time before your task is due.
  3. Depending on the option you chose in step 2, set the trigger for your reminder – select a specific date and time, the location, or the relative time before the task is due.
  4. (Optional) In shared projects, you can add a reminder for a specific collaborator. To do this select an assignee to notify when picking the due time for the reminder.  
  5. Tap Done to save your reminder.

reminders-ios-add.jpg

reminders-ios-list.jpg

  1. When adding or editing a task, tap on the win10_reminder.svg alarm clock icon.
  2. At the bottom left, tap the clock icon and choose whether you want to receive your reminder On a time and date or On a location. For existing tasks with a due time, you’ll see a third option – Before task – to set a reminder for a certain amount of time before your task is due.
  3. Depending on the option you chose in step 2, set the trigger for your reminder – select a specific date and time, the location, or the relative time before the task is due.
  4. (Optional) In shared projects, you can add a reminder for a specific collaborator. To do this, click your avatar icon in the bottom-left corner and select an assignee.  
  5. Tap the android_submit.svg submit icon to save your reminder.

reminders-android-add.jpg

reminders-android-list.jpg

FAQ

Which date and time formats are supported for creating reminders?

Any of the due dates and times that can be used to schedule your tasks also work for reminders.

Can I create a recurring reminder for my task?

Absolutely! Simply use any of the recurring due dates and times.

On which devices can I receive location-based reminders?

Location-based reminders are only available for iOS or Android devices.

Is it possible to receive a location-based reminder email?

No, a location-based reminder will only show up as a push-notification on the device that triggers it.

Do I have to do anything on my iOS or Android device to receive location-based reminders?

On Android, location-based reminders are set up by default; no action required.

On iOS, you may have to turn on Location-Based Alerts. Here's how:

  1. Open the Settings app on your iOS device.
  2. Tap Privacy.
  3. Tap Location.
  4. Turn on Location.
  5. Scroll down and tap System Services.
  6. Turn on Location-Based Alerts.

Can I snooze a reminder?

Yes, but you can only snooze the reminders you receive on Android or iOS. To snooze a reminder on Android, simply tap Snooze on the reminder. On iOS, open your Notification Center and long press the reminder, then tap Snooze.

What is the default snooze time? How can I change it?

The default time for snoozing reminders on Android is 30 minutes, and on iOS it is 5 minutes. However, you can change this in your setting:

  1. Open Todoist on your Android or iOS device.
  2. Tap the gear icon in the top-right corner on iOS. On Android, tap the menu icon at the top left, scroll down, and tap Settings.
  3. Select Reminders.
  4. Tap When snoozed... to set a new default time for snoozing reminders.

Is there a way to sync the notifications between macOS and iOS? 

Unfortunately, it's a known limitation, completing a task on one of the devices won't clear the notifications on another device. We're working on solving this in the future.