Plan and time-block tasks with ease in Todoist. When you know what’s up next and what to reschedule, you can tackle high-priority work without letting crucial information slip through the cracks.
Select the calendar layout
Let’s get started by selecting either the day or week calendar layout in Todoist:
Time block in the day calendar
If you're using the Today view:
- Log in to the Todoist web app or the desktop apps.
- Open the Today view.
- Click the layout button at the top-right.
- Select Calendar.
The day calendar will display all-day tasks and calendar events at the top. Calendar events and tasks with a date, time, and duration will appear in their designated time slots below.
- Tap Today in the tab bar.
- Tap the three dots icon at the top-right.
- Tap View at the top-right.
- Select Calendar.
The day calendar will display all-day tasks and calendar events at the top. Calendar events and tasks with a date, time, and duration will appear in their designated time slots below.
- Tap Today in the navigation bar.
- Tap the three dots icon at the top-right.
- Tap View at the top-right.
- Select Calendar.
The day calendar will display all-day tasks and calendar events at the top. Calendar events and tasks with a date, time, and duration will appear in their designated time slots below.
Time block in the week calendar
If you're using the Upcoming view:
- Log in to the Todoist web app or the desktop apps.
- Open the Upcoming view.
- Click the layout button at the top-right.
- Select Calendar.
- Select the Week layout. You’ll see all your events and tasks for the week.
The week calendar will display all-day tasks and calendar events at the top. Calendar events and tasks with dates, time, and duration will appear in their designated time slots below.
The week calendar layout shows three rolling days (seven days in landscape mode) where you can manage scheduled events and tasks. Here’s how to turn it on in Todoist:
- Tap Upcoming in the tab bar.
- Tap the three dots icon at the top-right.
- Select View.
- Select Week.
- Tap Done. You’ll see all your events and tasks for the week.
The 3-day/week calendar layout shows three rolling days in portrait mode or seven rolling days in landscape mode. Here’s how to turn it on in Todoist:
- Tap Upcoming in the tab bar.
- Tap the three dots icon at the top-right.
- Select View.
- Select 3-day or Week (depending on device orientation).
- Tap Save. You’ll see all your events and tasks for the week.
Time-block a task
To start time-blocking, add a date, time, and duration to your task. It’s easiest to drag the task to the correct day and time, but you can also manually edit the task’s Date field.
Drag to the calendar
When dragging an All day task to your schedule, Todoist automatically adds the date, time, and a 15-minute duration to the task. If you're creating a brand new task, click the time slot in the calendar. This opens Quick Add with a 30-minute duration added automatically to the task.
Use natural language
You can also time block using Quick Add’s natural language input. Enter the task’s date, time, and duration using natural language. It can be something as simple as tomorrow at 10:00 AM for 25 minutes or as complex as next Friday 2:00 PM for 90 minutes.
Change the task date
If you prefer to change the task date manually, click the Date field in the task view to open the task scheduler. Then, select a day or date on the mini calendar, or add a time and duration in the Time field.
Adjust the duration
The default task duration of 15 minutes isn’t enough to write a solid monthly report for your board meeting or finish a noteworthy thesis paper. Adjust the duration by clicking the edge of a task and dragging it downwards in the calendar. If you’ve synced your calendar app to Todoist, it’ll sync and display the same duration.
Sync tasks and events
Stay on top of your schedule by setting up the Calendar integration and syncing Todoist to your go-to calendar app.
Sync tasks to your calendar app
Once the integration’s up and running, you’ll see a “Todoist” calendar in your calendar app. Your all-day tasks are at the top, while scheduled tasks are in their designated time slots. You’ll always know what’s coming up, even if you aren’t actively using Todoist.
Sync events to Todoist
Events you’ve already scheduled in your calendar are displayed in color-coded time blocks in Todoist. This helps prevent overlapping tasks with events or appointments.
Plan for unscheduled or backlogged tasks
Not sure what to tackle this week? Open the Upcoming view and click the Plan sidebar on the right side. You’ll see all of a project’s overdue tasks, all-day tasks, and tasks that only have deadlines. When you drop any of these tasks into the calendar, Todoist automatically adds the date, time, and duration to it.
Add any new tasks to the calendar
Did an idea strike you while you were at a 3PM meeting? Open the day or week calendar and click a time slot. Quick Add opens automatically with the date, time, and automatic reminder pre-populated for you.
🤩 Bonus: Start a weekly review
Set aside one dedicated hour to review what you’ve accomplished at the end of the week, so you can hone in on what to focus on the following week. It’s a great way to tackle each week with clarity and intention.
Get in touch
If you’re having trouble adding or scheduling tasks with the Week calendar, get in touch with us.