Sub-tasks

Available for:
Free
Premium
Business

Plan big, then execute on the details. In Todoist, you can easily break big, overwhelming tasks into small, manageable sub-tasks (and break down those sub-tasks into even smaller ones if you like).

sub-tasks-web-list.jpg

sub-tasks-windows-list.jpg

sub-tasks-ios-list.jpg

sub-tasks-android-list.jpg

Here’s how to turn tasks into sub-tasks:

You’ll only be able to create sub-tasks inside a project. It won’t be possible in the Today/Next 7 Days views or any filtered views. We currently support sub-tasks on 4 indent levels.
  1. Hover over a task.
  2. Click and hold the grey “handle” that appears to the left of the task.
  3. Drag it from left to right to adjust its sub-task level.

sub-tasks-web.gif

When adding or editing a task in the web, macOS, or Windows (legacy) apps, you can use the keyboard shortcut Cmd + Option + Left Arrow or Cmd + Option + Right Arrow (macOS) or Ctrl + Alt + Left Arrow or Ctrl + Alt + Right Arrow (Windows legacy).

Click and drag a task from left to right to adjust its sub-task level.

sub-tasks-windows.gif

When adding or editing a task in the Windows 10 app, you can use the keyboard shortcut Alt+Shift+Left Arrow or Alt+Shift+Right Arrow to adjust its indent level.

Turning a new task into a sub-task

  1. Tap the “+” quick add symbol.
  2. Type in your task name.
  3. Press and hold the arrow handle above the task field.
  4. Move the handle to the left or right to adjust the indent level, then let go.
  5. Tap the submit arrow to save the task.
  6. (Optional) Press and hold on your new sub-task to drag and drop it to a new place on your list.

Turning an existing task into a sub-task

  1. Long press on a task.
  2. Drag and drop it to the left or right to change the indent level, then let go.

Turning a new task into a sub-task

  1. Tap the + quick add symbol.
  2. Type in your task name.
  3. Press and hold the arrow handle above the task field.
  4. Move the handle to the left or right to adjust the indent level, then let go.
  5. Tap the submit arrow to save the task.
  6. (Optional) Press and hold on your new sub-task to drag and drop it to a new place on your list.

You can also create a new task or sub-task in the middle of a project list by using your thumb and forefinger to pinch two existing tasks apart (this will open task Quick Add). Your new task will be saved in exactly that spot on the list.

 Turning an existing task into a sub-task

  1. Long press on a task.
  2. Drag and drop it to the left or right to change the indent level.

You can also use task hierarchies to organize your task lists into sections with headers.

Learn about sub-projects too.

FAQ

Q: Why do I see sub-tasks twice in my Today view?

A: If you set the date for the parent task and the sub-task to today, they will both show up in your Today view -- meaning your sub-task will show up in your Today view twice. This is something we're evaluating for usability.

Q: How do I hide my sub-tasks right away when I complete them?

A: If you don’t want your sub-tasks to be visible after you complete them, you can archive them right away:

Hold down the Shift key when checking off your sub-task.
You can also hover your cursor over your sub-task, then click on the three dot icon and select Archive task from the drop-down menu.
Hold down the Shift key when checking off your sub-task.
You can also hover your cursor over your sub-task, then click on the three dot icon and select Archive from the drop-down menu.

First complete the task by tapping on the circle to the left of it, then swipe from right to left.