Todoist offers three plans: Beginner (free), Pro, and Business. This article compares them side by side, showing exactly what each one includes, the limits that apply, and clear answers to the most common questions about pricing, billing, refunds, and switching plans.
For the full visual comparison and to upgrade, see our Pricing page.
Plan comparison at a glance
| Beginner | Pro | Business | |
|---|---|---|---|
| Best for | Individuals getting started | Power users who want full capacity and AI features | Teams that need a shared workspace |
| Price | Free | $7/month or $60/year | $10/user/month or $8/user/month billed yearly |
| Trial | Not applicable | 7-day free trial | 14-day free trial |
| Number of teams included | 1 team (at no cost) | 1 team (at no cost) | Unlimited paid teams (each team billed separately) |
Limits
| Feature | Beginner | Pro | Business |
|---|---|---|---|
| Active personal projects | Up to 5 | Up to 300 | Up to 300 personal projects per member |
| Active team projects (including sub-projects) | Up to 5 | Up to 5 | Up to 500 |
| Custom filter views | Up to 3 | Up to 150 | Up to 150 per member |
| Team members (incl. guests) | Set by the team's plan | Set by the team's plan | Up to 1,000 |
| Activity history | 7 days | Full history | Full history |
| Daily automatic backups | ❌ | ✅ | ✅ |
| File upload size | 5 MB | 25 MB | 100 MB |
For full numeric limits, see Usage limits in Todoist.
Tasks and planning
| Feature | Beginner | Pro | Business |
|---|---|---|---|
| List layout | ✅ | ✅ | ✅ |
| Board layout | ✅ | ✅ | ✅ |
| Calendar layout | ❌ | ✅ | ✅ |
| Task durations | ❌ | ✅ | ✅ |
| Time-blocking | ❌ | ✅ | ✅ |
| Deadlines | ❌ | ✅ | ✅ |
| Recurring dates | ✅ | ✅ | ✅ |
| Sub-tasks and sub-projects | ✅ | ✅ | ✅ |
| Sections | ✅ | ✅ | ✅ |
| Labels and priorities | ✅ | ✅ | ✅ |
Collaboration
| Feature | Beginner | Pro | Business |
|---|---|---|---|
| Shared projects | ✅ | ✅ | ✅ |
| Comments and file uploads | ✅ (smaller file limit) | ✅ | ✅ |
| Project Insights | ❌ | ✅ | ✅ |
Team collaboration is built for the Business plan. A Business team includes:
- Shared team workspace
- Team projects, folders, and restricted projects
- Team filters
- Team roles (admin, member, guest)
- Browse and join team projects
- Centralized billing
Reminders and notifications
| Feature | Beginner | Pro | Business |
|---|---|---|---|
| Automatic reminders for tasks with date + time | ✅ | ✅ | ✅ |
| Custom reminders | ❌ | ✅ | ✅ |
| Time-based reminders | ❌ | ✅ | ✅ |
| Location-based reminders | ❌ | ✅ | ✅ |
| Recurring reminders | ❌ | ✅ | ✅ |
AI features
| Feature | Beginner | Pro | Business |
|---|---|---|---|
| Ramble (voice-to-tasks) | Up to 10 sessions per month | Unlimited (rate limits may apply) | Unlimited (rate limits may apply) |
| Todoist Assist (busywork automations) | ❌ | ✅ | ✅ |
| Email Assist (forward emails to create tasks) | ❌ | ✅ | ✅ |
| Capture tasks from text, images, and documents | ❌ | ✅ | ✅ |
Pricing and billing FAQ
How much does Todoist Pro cost?
- $7/month, or
- $60/year ($5/month billed yearly)
Pricing in other currencies is listed in Todoist Pro pricing update in 2025.
How much does Todoist Business cost?
- $10/user/month, or
- $8/user/month billed yearly ($96/user/year)
Pricing in other currencies is listed in Business plan pricing update.
What payment methods do you accept?
Credit and debit cards (Visa, Mastercard, Amex, and more), App Store, Google Play, SEPA (Europe, by request), and others. For the full list, see Supported payment methods and currencies.
Can I share my Pro features with my family or another person?
No. Each Pro subscription is tied to one Todoist account. Family Sharing (Apple) and Family Library (Google Play) aren't supported for Todoist Pro. If you collaborate with someone in a shared project, they need their own subscription to use Pro features.
Can I get a refund?
Yearly plans are refundable within 30 days of purchase or renewal. On Pro, you can request the refund yourself from your subscription settings. On Business, cancel your team first, then get in touch with us to request it. Monthly subscriptions aren't refundable. See Request a refund for the full policy and how to request one.
What is the Pro Legacy plan?
Only a limited number of users are eligible for the Pro Legacy plan. For specific information on what features are included, see Todoist Pro Legacy plan.
Switching plans
How do I upgrade to a paid plan?
- To Pro: see Set up a Todoist Pro subscription
- To Business: see Set up a Todoist Business subscription
Can I switch from Pro to Business?
Yes. If you upgrade from Pro to Business within 30 days of starting Pro, you're eligible for a refund of your Pro payment. After 30 days, any remaining Pro time is converted into account credit for future Pro renewals.
Can I move from Business back to Pro or Beginner?
Yes. See Move from Business to Pro or Beginner for the steps.
How do I cancel?
See Cancel a Todoist subscription. You can cancel anytime and keep using your paid features until your current billing period ends.
What happens to my data if I downgrade?
You don‘t lose any data. Projects above the new plan’s limit become view-only until you either upgrade again or archive or delete some. See What happens when I downgrade my plan? for the full breakdown.
Get in touch
Still trying to decide which plan is right for you, or have a billing question we didn't cover? Get in touch with us. We're happy to help!