How to best use projects

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Whether you’re working on a book report, making a grocery list or planning a wedding, create a project so all the important details are saved in one central place.

Start by adding tasks to your project. Once you’ve created a project, add every relevant task you can think of. It’s a brainstorm -- no bad ideas. Every detail counts. You can add a task directly to your project by clicking Add task or by tapping the + button in the project.

When quick adding a new task, you can immediately move it to a project by typing “#” and entering the name of the project.Project_Quick_Add.gif

Give your project a timeline by setting due dates. Some work needs to be done now, other work can wait. To make sure you get things done on time, set each task’s due date.

Set the due date by typing the date into the task name, like “Today”, “Next Thursday” or “March 12”.


Once your due dates are set, you can easily see which tasks are due next in your project:


Keep important tasks top of mind using task priorities. Some tasks are more important than others. Go through your project and set your most important tasks as priority 1 and they’ll show up in red so you don’t forget. Set the rest of your tasks to priority 2 (orange), priority 3 (blue) and priority 4 (no color), too.





If a task doesn’t seem important, don’t be afraid to delete it. Keep your project as clutter free as possible.

Organize your project using sections. If you want to break your project down into different parts, organize them into sections by simply entering a colon at the end of the task name.




You can then drag and drop tasks to rearrange them as sub-tasks underneath each section. 

You can drag sub-tasks under any other task, too.

Discover more about projects: