Turn your emails into Todoist tasks by forwarding them to a unique email address. You can forward emails to specific projects to create new tasks, or forward them to existing tasks to add them as comments. This helps you centralize your work without leaving your inbox.
Forward an email to a project to create a task
Turn your emails into Todoist tasks by forwarding them to a project. When you forward an email, the subject line will become the task name, and the body of the email will be added as an attachment in a comment.
Find a project’s email address
- Open a project or your Inbox on the sidebar.
- Click the three dots icon at the top-right.
- Select Email tasks to this project.
- Click Copy email.
- Forward your email to the unique email address.
Add task details in your email
You can also add dates, labels, priority levels, and assignee right from your email client. All you have to do is include any of these in either the subject or any place above your signature in the body of your email:
Add a date (and time)
To schedule the task right away, add <date type date>. For example, <date tomorrow>, <date 12/22>, <date every other day>, and <date every last day>, are all supported. You can use any of Todoist's supported date and recurring date formats.
Add labels
To add an existing label, type @labelname. For example, @work, @email, or @5min. If you're creating a new label, add this label first to Todoist.
Set the priority level
To add a priority, simply add p1, p2, or p3.
Assign it to a collaborator
To assign the task when forwarding the email to a shared project, add +firstname\ lastname of the assignee in the subject. For example, if you’re collaborating with Amy Jones and you want to assign a task to her, simply add +Amy\ Jones. Prefix matches work too, so you can use +Amy, providing they're the only collaborator with that name.
| If you forward an email with this subject | This Todoist task will be created |
|---|---|
| Join our next event! <date Friday> p1 | A task called "Join our next event!" with priority 1, dated on Friday. |
| Fwd: Tomorrow's meeting <date tomorrow> @work p2 +Amy\ Jones | A task called "Fwd: Tomorrow's meeting", with priority 2, dated tomorrow, assigned to Amy Jones, with the @work label. |
| Re: Office supplies @email p3 <date next Wednesday> | A task called "Re: Office supplies", with priority 3, dated next Wednesday, with the @email label. |
Use Email Assist in Todoist
Email Assist takes the heavy lifting out of converting your forwarded emails into actionable tasks. Instead of manually adding task details before forwarding or editing the task afterward, Email Assist reads your email content and does it for you, extracting the date and time and rewriting the task name into something clear and actionable.
Forward emails puts content into Todoist. Email Assist makes that content useful without extra effort from you.
For example, here's what Todoist creates from the same forwarded email as-is, with and without Email Assist:
| Without Email Assist | With Email Assist | |
|---|---|---|
| Task name | Fwd: Updated invitation: 1:1 performance review - Evert + Hannah @ Wed Mar 18, 2026 8:30am - 9am (SAST) (Hannah Rae) | Attend updated 1:1 performance review with Evert |
| Date and time | Not set | Wednesday, 08:30 |
| Task description | None |
Meeting details and link added automatically |
| Comments | Email attachment and meeting link | Email attachment and meeting link |
To turn Email Assist on or off:
- Click your avatar in the top-left.
- Select Settings .
- Go to the Advanced section of the General settings and toggle it on or off.
- Or, when you get your project's email address, toggle Email Assist on or off.
- Open a project or your Inbox on the sidebar.
- Tap on the three dots icon.
- Select Email tasks to this project.
- Toggle Email Assist on or off.
Forward an email to a task to create a comment
Forward emails to Todoist as comments — ideal for when you need to attach information to an existing task or project.
Find a task’s email address
- Click the task to open the task view.
- Click the three dots icon.
- Select Add comments via email.
- Click Copy email next to the email address provided.
Use this email address to forward emails to the task.
- Click the task to open the task view.
- Click the three dots icon.
- Select Email to this task.
- Click Copy email next to the email address provided.
Use this email address to forward emails to the task.
- Click the task to open the task view.
- Click the three dots icon.
- Select Email to this task.
- Click Copy email next to the email address provided.
Use this email address to forward emails to the task.
Learn more
If you're interested in tidying up your email inbox or learning about more benefits from forwarding emails to Todoist, check out our Two-Step Process for Getting to Email Inbox Zero with Todoist guide.