Set a fixed time zone or floating time for a task

Available for:
Free
Premium
Business

When you set a time for a task, sometimes you’ll want the time to adjust based on the time zone you’re in. Other times you’ll want the time to stay fixed in your current time zone no matter where you are.

To choose between the two, you can set a floating time or a fixed timezone for your tasks to make sure things get done when they’re supposed to, wherever you are. Here’s a bit more about the two options:

Floating time zone

If you set a floating time, the due time of your task will stay the same regardless of where you are in the world. For example, a task due at 9am New York time will also be due at 9am when on London time.

If you travel from New York to London, the task will stay due for 9am. If you share the project with someone in London, the task will appear due at 9am for both of you, even though you and your collaborator are not in the same time zone.

All due times in Todoist are floating by default.

Fixed time zone

If you set a fixed time zone, the due time of your task will adjust based on that time zone. For example, a task due at 9am New York time will be due at 2pm London time.

If you travel from New York to London, the task’s due time will update to 2pm. If you share the project with someone in London, the task will appear due at 9am for you and 2pm for your collaborator.

You’ll only have the option to set the time to your current time zone unless the time zone of the task has already been set by someone else, in that case you’ll also see a third option to keep the task’s current time zone.

You can choose between setting a floating time or fixed time zone for your task on any platform. Here’s how:

This option isn’t available on Web, macOS and Windows (legacy) at the moment but we’re working on it and plan to implement it in the near future.
  1. When adding or editing a task, simply click on the date field or calendar icon to open the task scheduler.
  2. In the scheduler, click on the arrow icon in the bottom right corner to open the calendar. Manually select a date and click on + Add Time in the bottom left corner.
  3. Enter a due time for your task and click on Time zone below the due time field.
  4. In the menu, choose whether you want to use a fixed time zone or floating time. (If the time zone of the task has already been set by someone else in a different time zone, you’ll also see a third option to keep the task’s current time zone.)
  5. Click on Add and hit Save to save your task.
    1. When adding or editing a task, simply tap on the calendar icon to open the task scheduler.
    2. Type a due date or select a due date from the calendar and tap on + Add Time in the bottom left corner.
    3. Select a due time and tap on Time zone underneath the time picker.
    4. In the menu, choose whether you want to set a fixed time zone or floating time by tapping on the option you would like to use and tap on Add. (If the time zone of the task has already been set by someone else in a different time zone, you’ll also see a third option to keep the task’s current time zone.)
    5. Once you’ve done this, tap on Save in the bottom right corner of the scheduler to save your task.

On Android, there are two different ways to set a fixed time zone or floating time.

When using the calendar:

          1. When adding or editing a task, simply tap on the calendar icon to open the task scheduler.
          2. Select a due date from the calendar and tap on + Add Time in the bottom left corner.
          3. Select a due time and tap on Time zone underneath the time picker.
          4. Choose whether you want to set a fixed time zone or floating time by tapping on the option you would like to use and tap on OK. (If the time zone of the task has already been set by someone else in a different time zone, you’ll also see a third option to keep the task’s current time zone.)
          5. Once you’ve done this, tap on Schedule or Reschedule in the bottom right corner of the scheduler to save your task.

When typing a due date and time:

        1. When adding or editing a task, tap on the calendar icon to open the task scheduler.
        2. At the top of the scheduler, type in the due date and tap on Time Zone.
        3. Choose whether you want to set a fixed time zone or floating time by tapping on the option you would like to use and tap on the arrow. (If the time zone of the task has already been set by someone else in a different time zone, you’ll also see a third option to keep the task’s current time zone.)
        4. Once you’ve done this, tap on the arrow to save your task.

FAQs

Q: What is the default behaviour for my due times?

A: The due time of your task will be floating by default.

Q: Can I schedule a task for a different time zone?

A: No. You will only have the option to choose your current time zone unless the time zone has already been set by someone else, in that case you’ll also have the option to keep the task’s current time zone.

Q: I would like to set one of my devices to a time zone that doesn’t match my physical location so I can keep track of my deadlines in a different time zone. How can I do this?

A: By setting a floating time for your tasks, you can make sure that the due time will stay the same across all your devices, regardless of the time zone they have been set to.