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Introduction to sections

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Premium
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It’s always easier to take on a big project when you split it into easily manageable parts using Todoist’s sections.

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Organize your projects with sections, in order to group your tasks together and get a better overview of what needs to be done. Add sections to your project, drag the relevant tasks to the section they belong in, and you’ll find it a lot easier to make progress (instead of getting overwhelmed by a single long list).

Add a section to your project

  1. At the top-right of a project, click the three dots icon.
  2. Select Add Section.
  3. Type the name of your section and click Add Section.
Create a section directly above or below an existing section by hovering your mouse in between sections and clicking the Add section line that appears.
    1. At the top-right of a project, tap the three dots icon.
    2. Select Add Section.
    3. Type the name of your section and tap the submit icon.
If you're using an Android device, you can also use the Dynamic Add Button to add a new section to your project.
    1. At the top-right corner of a project, tap the three dots icon.
    2. Select Add Section.
    3. Type the name of your section and tap the submit icon.
If you're using an iOS device, you can also use the Dynamic Add Button to add a new section to your project.
When adding a section, you can’t use / " ( ) | & ! , in the section name. The only special characters allowed in section names are . _ and -.

Add tasks to a section

Keep your projects organized by adding tasks to your sections.

Add a new task to a section

There are four ways in which you can add a new task to a section:

  • Create the task anywhere in the project, then drag and drop the task under the section (make sure the section is expanded before you drag the task).
  • Expand the section you wish to add the new task to, then click the Add task option.
  • If you are already in the project that has the section you want to add the task to, type / followed by the section's name (for example, /Meetings). If you are not in the project with the section you want to add the task to, you can type # followed by the project's name, then / followed by the section's name (for example, #Work /Meetings).
  • Click the task to open task view, then either use the projects icon or type /Section Name directly after the task name, to add the task to a section.

Add an existing task to a section

There are two ways in which you can add an existing task to a section:

  1. Drag and drop the task into the expanded section.
  2. Click the task to open task view, then either use the projects icon or type /Section Name directly after the task name, to add the task to a section.
It’s not possible to drag and drop tasks to collapsed sections. However, we will support this in a future update.

If the task isn't in the same project as the section:

  1. Click the task to open task view.
  2. Click the projects icon to select a new project and section.
  3. Alternatively, you can also assign a new project and section by editing the task name and typing # followed by the project's name, then / followed by the section's name (for example, #Work /Meetings).
Move several tasks to a section by using multi-select.

Add a new task to a section

In board view:

  1. Tap + Add task.
  2. Type the name of your task and add any details.
  3. Tap the submit icon to create your task.
  4. Alternatively, when you are creating your task, you can specify a section by typing / followed by the section's name (for example, /Meetings). If you are not in the project the section belongs to, you may have to type # followed by the project's name before you add the section (for example, #Work /Meetings).

In list view:

  1. Drag and drop the Dynamic Add Button to the position where you want to create your new task.
  2. Enter your task’s name and add any details.
  3. Tap the submit icon to create your task.

Add an existing task to a section

  1. Tap on the task to open the task view.
  2. After the task name, type / followed by the section's name (for example, /Meetings). If you also want to move the task to a different project, you can type # followed by the project's name before you add the section (for example, #Work /Meetings).
  3. Tap the submit icon to save your task.
  4. Alternatively, if the task is already in the project that has the section you want to add the task to, you can press the task and drag and drop it into the section.

Add a new task to a section

In board view:

  1. Tap + Add task.
  2. Type the name of your task and add any details.
  3. Tap the submit icon to create your task.
  4. Alternatively, when you are creating your task, you can specify a section by typing / followed by the section's name (for example, /Meetings). If you are not in the project the section belongs to, you may have to type # followed by the project's name before you add the section (for example, #Work /Meetings).

In list view:

  1. Drag and drop the Dynamic Add Button to the position where you want to create your new task.
  2. Enter your task’s name and add any details.
  3. Tap the submit icon to create your task.

Add an existing task to a section

  1. Tap on the task to open the task view.
  2. Tap the task name.
  3. After the task name, type / followed by the section's name (for example, /Meetings). If you also want to move the task to a different project, you can type # followed by the project's name before you add the section (for example, #Work /Meetings).
  4. Tap Save.
  5. Alternatively, if the task is already in the project that has the section you want to add the task to, you can press the task and drag and drop it into the section.

Move tasks between sections

You can drag and drop tasks between sections when sorting is enabled in your view. However, if you group the tasks in a view, you won't be able to move them between groups. 

Rename a section

If you're using Todoist on a computer—or in a browser on a mobile device—you can quickly and easily change the name of a section by opening the project the section belongs to and then clicking the section's name.
  1. Click on a section’s name.
  2. Type the new name of your section.
  3. Click Save.
  1. Click on a section’s name.
  2. Type the new name of your section.
  3. Click Save.
  1. To the right of a section, tap the three dots icon.
  2. Select Rename Section.
  3. Type the new name of your section.
  4. Tap the submit icon to save the changes.
  1. To the right of a section, tap the three dots icon.
  2. Select Rename Section.
  3. Type the new name of your section.
  4. Tap the submit icon to save the changes.

Move a section

Would you like to see your section listed in a different position in your project? Easily rearrange it:

Move a section within the same project

Simply drag the section to its new position and let go.

  1. Long press on a section.
  2.  In list view, drag it to its new position and let go. In board view, rearrange sections as required. 
  1. Long press on a section.
  2. Drag it to its new position and let go.

This is only available in the list view. 

Move a section to another project

Added a section to the wrong project or simply need to relocate it? Just move it:

  1. To the right of a section, click the three dots icon.
  2. Select Move section.
  3. Click on the project you want to move your section to. 
  1. To the right of a section, tap the three dots icon.
  2. Select Move section.
  3. Tap on a project to move your section to it.
  1. To the right of a section, tap the three dots icon.
  2. Select Move to.
  3. Tap on a project to move your section to it.

Duplicate sections

You can duplicate a section — and all its tasks — by clicking the three dots icon to the right of the section name and selecting Duplicate section.

Archive or delete sections

Simply archive or delete sections if you no longer need them. Archive a section to make it disappear from your project view, while still allowing you to refer back to it and its completed tasks later. Delete a section permanently if you don't need to refer back to it and its tasks at any point.

When you’ve completed all the tasks in a section, you can archive it to get it out of your way. You can also delete a section whenever you need to.

Archive a section

Archive your section along with all its tasks so you can always view and restore it later.

  1. To the right of a section, click the three dots icon.
  2. Select Archive section.
  3. Click Archive to confirm.
To view or unarchive a section, click on the three dots icon at the top right of the project and select Show completed tasks from the menu. The archived sections will appear greyed out and archived tasks are shown as completed. To unarchive a section, click on the three dots icon to the right of it and select Unarchive section.
  1. To the right of a section, tap the three dots icon.
  2. Select Archive section.
  3. Tap Archive to confirm.
To view or unarchive a section, tap on the three dots icon at the top-right of the project, select Show completed tasks from the menu. The archived sections will appear greyed out and archived tasks are shown as completed. To unarchive a section, tap on the three dots icon to the right of it and select Unarchive section.
  1. To the right of a section, tap the three dots icon.
  2. Select Archive Section.
  3. Tap Archive to confirm.
To view archived sections, tap on the three dots icon at the top-right of the project, select Show Completed Tasks from the menu. The archived sections will appear greyed out and archived tasks are shown as completed. To unarchive a section, tap on the three dots icon to the right of it and select Unarchive Section.

Delete a section

Created a section that you don’t need? Simply delete it.

Deleting a section will also delete all its active and completed tasks.
  1. To the right of a section, click the three dots icon.
  2. Select Delete section.
  3. Click Delete to confirm.
  1. To the right of a section, tap the three dots icon.
  2. Select Delete section.
  3. Tap Delete to confirm.
  1. To the right of a section, tap the three dots icon.
  2. Select Delete Section.
  3. Tap Delete to confirm.

FAQ

What is the section limit of a project?

You can create up to 20 sections per project.

What happens when I move my section to another project?

When you move a section to another project, all its tasks will be moved with it.

Can I add labels, due times, or comments to my sections?

No, these details can only be added to tasks.

Can I assign a section to another user?

No, sections can’t be assigned to other users.

Can I view completed tasks within a section?

Absolutely. Whenever you view your completed tasks, you can see which tasks have been completed in a section.

When I uncomplete a task will it stay in its section?

Yes, tasks will always remain in the section they were completed in. The only way to move a task to a different section is the uncomplete it first and then move it.

Can I complete a section?

No, you can only archive a section. To receive karma for any active tasks in the section, make sure to complete the tasks first.

I deleted a section and all its tasks by accident. How do I recover them?

The only way you can recover a deleted section is by importing a backup.

Your data is automatically backed up every day that you make changes in Todoist once you have an active Pro plan or Business plan. Backups are automatically created daily and correspond to the last 21 days.

Can I delete my section without having its active tasks deleted along with it?

No, if you want to delete your section but keep its tasks, you’ll need to move them out of the section. A quick way to do this is to multi-select the tasks and then select which section or project you want to move them to.

Can I archive individual tasks?

No, you can only archive sections and projects. You can instead either complete or delete individual tasks.