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Small things add up quickly: May 5

Whether you’re working remotely, getting back to the office, or about to take some (well deserved) time off, it’s a good time to get your tasks in order so you can make the most of your precious time. That’s why we’ve made some upgrades, tweaks, and under-the-hood changes that’ll add up to a more reliable, speedier experience.

Task descriptions — now in beta!

The 'create pitch deck' task includes a task description 'Use the new template'.

Some tasks need more explanation than a name alone. Now you can add some extra details using the task description right below your task name.

Try adding a detailed description to a teammate's task or add the number of sit-ups you'll do in your Wednesday workout task. You can even include links and formatting with Markdown!

Try this highly-requested feature before everyone else by joining our beta testing program. Just don’t forget to tell us what you think and how you’re using it afterward!

⚙️ Plus improvements

  • The Gold theme is now available to free users. 🌟
  • We've made a small update to the geolocation section of our privacy policy. It’s now clearer that we only use your geolocation information for location-related services like location-based reminders. Rest assured, we don't store or see your location, and we'll ask for your consent when you access these features for the first time.

🐛 Minus web and desktop bugs

  • When you paste multiple lines of text into a task, it becomes multiple tasks. If you are currently editing a sub-task and paste the multiple lines of text there, the new tasks will properly become sub-tasks at the same level. 
  • If you use an asterisk emoji like *️⃣, it’ll show up just right.
  • When your location changes, you won’t run into trouble with reloading tasks.
  • Sub-tasks will load a bit quicker thanks to some under-the-hood changes.
  • There were a few times Todoist would reload randomly, but not anymore.
  • When it’s time to double up, you won’t have a problem duplicating tasks with sub-tasks.

🐛 Minus iOS bugs

  • We dropped some excess baggage: The app is now half the size. 🧳
  • When scheduling a task, if you type a time that’s before today’s current time, Todoist will know you mean tomorrow. 🔮
  • The Edit Task pane has all the right colors.
  • It’s more intuitive to change your password, in all languages.
  • Your reminders will properly recur and notify the right people.
  • If you’re using widgets for a Todoist experience on your home screen, it’ll perform better.
  • Your live notifications will show the right details, like which task you completed.

🐛 Minus Android bugs

  • Sometimes when you rotated the device or switched between day and night mode, weird things happened. No longer!
  • For the multi-taskers, you can once again properly save a task when editing a second task.
  • If you get an update, the dialog will now have a more refined look.
  • The color picker will now show up in the bottom sheet.
  • Due dates won’t reschedule at some random times, like during daylight savings time.
  • The little ‘undo’ bar will disappear when you use Quick Add for your next task.
  • A handful of text updates, color fixes, and more to keep Todoist polished.

🔢 Versions

Web 1107; iOS 21.4.1; Android 7860; Android Wear 7819; Windows 0.3.0; Linux 0.2.4; macOS 7.5

Spring cleaning: April 21

Spring has sprung (at least in the Northern Hemisphere). That means it’s time for spring cleaning and making Todoist faster, bug-free, and easier on the eyes. 🧹

Want to join in the fun? We’ve got you covered:

⚙️ Plus improvements

  • Reach Todoist Zero? Todoist will celebrate your accomplishment with you — now even when you are using sorting options!
  • A few other subtle design fixes and flourishes to keep your lists looking 💯.

🐛 Minus bugs

  • Add tasks as fast as you can think of them, now that the button works while using Quick Add via your macOS app!
  • A bug was performing a vanishing act on the top bar — making it completely disappear when you tried to use search. Poof, that bug is gone and the top bar is back. 🎩🐇
  • Sections were disappearing, too. Thanks to a little Todoist magic, your sections are back and here to stay (unless you choose otherwise).
  • If you duplicate a task in your Today view, your task will be duplicated while remaining in the same project and section as your original task.
  • Try adding a new project, label, or filter with the + icon in your navigation menu. It’s possible now that the entire pop-up appears, instead of just the top of that pop-up.
  • Then, once you make a new project, you’ll be able to add new tasks to it immediately and dive right in. (Thanks to another bug squish.)
  • Todoist won’t jump around when you click the three dots icon next to projects in your navigation menu. (But we jumped around after this fix.)
  • When you paste a whole bunch of text as sub-tasks in Task view, Todoist always asks if you’re sure you want to add those tasks. If you use your keyboard shortcut Esc to cancel, you’ll remain in Task view so you can try again if you want.
  • Add a due date and due time by typing @ and then the time — as usual.
  • You can also reschedule your tasks on your Android device with the correct due date and time, instead of the correct due date but the current time.
  • Add a task with the dynamic add button and it won’t default to today as the due date.
  • Keep track of your output now that your daily and weekly tabs in your Productivity view are visible and accurate once again.
  • Plus, keep tabs on who reacted to what now that reactions are back up and running on your Android device.
  • Finally, open Todoist for Windows with a single click, rather than a double!

🔢 Versions

Web 1102; iOS 18.12; Android 7826; Android Wear 7785; Windows 0.2.8; Linux 0.2.4; macOS 7.5

 

Making new plans: Apr 13

The more you use Todoist, the more features you discover. But some of the most powerful features available — like labels and filters — used to be for paying customers only. Not anymore!

If you’re using the free plan of Todoist, you’ll soon have access to previously locked features like filters, file uploads, comments, labels, and more.

Check out our Help Center to read all the details about the new Free plan.

P.S. We’ve also renamed our Todoist Pro plan (formerly Premium). You still get access to reminders, Pro themes, as many projects as you need, and more… but now with a catchier new name.

⚙️ Plus improvements

  • Learn even more about keyboard shortcuts now that the pop-up explaining them is a bit more polished on Todoist for desktop or in your browser. Find them all by selecting the question mark icon in your top navigation bar and then Keyboard shortcuts.
  • Inline code and code blocks are looking cleaner and more legible than ever. Try them out by surrounding your text like so: `inline code` or ```code block```.
  • And Todoist’s reds are a little redder on black backgrounds.

🐛 Minus bugs

  • You can once again use Quick Add to create a task, change your mind and discard it, and then change your mind once more and add another task. Perfect for those of us who are a tiny bit indecisive. 🤷
  • If you were one of the lucky few who saw large colored squares instead of the normal project icons, things should be back to normal.
  • Third time’s the charm: Pop-ups and views scroll and resize as expected, no matter how large or how small you make Todoist — for real this time!
  • Add custom sorting (like by project or priority) to any of your filters and you won’t find your tasks duplicated.
  • Labels won’t be temporarily duplicated when editing tasks, either.
  • Plus, when you use custom sorting in Board view on your iOS device, your sub-tasks will remain neatly tucked under their parent tasks (as expected).
  • Scroll to a future date in Upcoming view and add a task. Your new task will appear at exactly that date instead of a random one. That’s because you know your schedule best!
  • Then you can find the present moment in Upcoming view with the Today button, no matter where you’re using Todoist.
  • Select a task on your Android device. You can once again add new tasks above and below that task.
  • And finally, keep track of your Karma more easily thanks to a little resizing of your Todoist productivity view widget on Android.

Bug extermination: Mar 24

We spend a lot of time gathering the latest and greatest feature requests, dreaming up spectacularly streamlined app updates, and picking the most wondrous words to create these updates.

But every now and then we secure the perimeter, set traps, and completely stomp bug after bug, only to gather them all in the glorious display we call a bug report.

As the team has been working towards an exciting, game-changing feature, they’ve also been squashing bugs left and right.

⚙️ Plus improvements

  • Markdown got a spiff up. Check out the crisper, cleaner look of quotes, horizontal lines, and code.
  • Todoist can auto-detect even more due dates in task names, like April twenty six and every mon, every tue.

🐛 Minus desktop and web bugs

  • Use the shortcut Shift + click to quickly complete a task forever — even when you’re in task view.
  • Search for a comment, open that comment from your results, and you’ll actually see the comment!
  • Your tasks might have gotten out of order when adding and rearranging tasks in sections. No longer.
  • Edit the names of tasks you’ve added from Outlook. You’ll once again be able to click those tasks and head right back to Outlook — like you should!
  • Get all the details about Karma levels now that you can scroll down in the About Karma Levels pop-up in your Productivity view.
  • Other pop-ups and views also scroll and resize as expected, no matter how large or how small you make Todoist. It’s flexible.
  • Plus a few visual and verbal polishes to keep Todoist vibrant and verbose.

🐛 Minus iOS bugs

  • Complete tasks while navigating Todoist with VoiceOver yet again.
  • Dark Mode stays dark no matter where you roam in Todoist. Because unexpected bursts of light aren’t welcome here.

🐛 Minus Android bugs

  • Try out the all-new customizable app icons on Android without your app crashing. 😅
  • You can once again add tasks with your voice via your Wear OS by Google smartwatch.
  • If you had trouble adding labels or projects to tasks on your Android device due to an eerily transparent pop-up, everything is solid once again.
  • Go to the project and section of your choice from any task thanks to a little behind-the-scenes magic. Just click on the breadcrumbs at the top of your task and select the project or section you want to see.
  • Add a task for the future in Upcoming view and that task will be added to that date, instead of surprising you on your list for today.
  • Plus, you’ll find only tasks due today when you choose today’s date in Upcoming view — not your overdue tasks due yesterday (or the day before). As Mother Teresa said, “Yesterday is gone. Tomorrow has not yet come. We have only today. Let us begin.”

🐛 Minus Windows bugs

  • Your Windows app will save your changes as expected, whether you were online when you closed the app or offline.
  • P.S. The new Todoist for Windows 10 is now available. Download the new app for a more consistent experience, more updates, and faster bug fixes.

Integrations for focus: Mar 10

Do you sometimes feel you’re pulled in a million directions but never getting anywhere? You’re definitely not the only one. We all lose a little bit of focus every time we switch between devices, tools, and tasks — it’s human nature and it’s called context switching.

This latest batch of Todoist updates is built to help all of us cut through the noise and regain focus on what’s important.

Flip the switch

There are so many Todoist integrations to choose from.

One of the most obvious ways to defeat context switching is to stop switching between apps. That’s where integrations come in. Connect Todoist to all your favorite apps so you can share files, block time off your calendar, and track your time right from Todoist.

A few favorite integrations:

Tip: Wondering how else to stop context switching? There’s a deep dive into context switching on our blog — complete with nine research-proven methods to keep your focus in this distractible world.

Start from square two

Select the three dots icon and then Duplicate project.

Searching for checklists, documents, and timelines scattered across different apps breaks down concentration. Instead, duplicate your most-used projects in two clicks and reuse them again (and again). This means you can now create templates — for your upcoming podcast episodes, yearly spring cleaning lists, or company retreats (fall 2021 🤞).

Need inspiration? Take a look at a carefully curated selection of top Todoist templates — including How to Organize Your Finances by the experts at YNAB.

Make mobile more focused

Stay on track with mobile productivity widgets.

Mobile devices are tools that can be time sucks or time savers. Remind yourself to choose the latter with the all-new productivity widget on Android. It’s now easy to keep an eye on your daily and weekly task goals (plus your current Karma score) right from your device’s home screen.

P.S. There’s a productivity widget on iOS, too!

Get that icon-ic look

Customize the color of your Todoist icon on Android or iOS.

You can now make Todoist stand out from the crowd (or coordinate with the rest of your palette) by customizing the color of your Android app icon. That’s at Settings then App Icon.

Jealous, iOS users? You’ve had your own custom app icons all along.

Tidy up your project list

Hide your favorites when you don't need them with the arrow.

As life gets busy, your list of projects, labels, and filters can get a bit too packed to find what you need (making it easier to end up distracted). Cut the clutter by collapsing your favorites. Of course, you can always expand them to see all your top views when you need them next.

⚙️ Plus improvements

  • Get up to speed (or help your teammates do it) with our new and improved Getting Started Guide.
  • See the big picture, even in small windows now that Todoist Quick Add extensions (like on your browser) resize when you open your scheduler.
  • Orient yourself faster on mobile now that you can view the project, section, and parent task at the top of any task view.
  • Todoist is a bit smarter at auto-detecting due dates in tasks, as it now understands things like every other year.
  • And the usual style and word tweaking and tuning (like new icons for attachments).

🐛 Minus bugs

  • Know where you are, no matter how far down a task list you scroll (even while using Safari). The name of your project, label, filter, view, section, and date always stays at the top of your screen once again.
  • Delete a task with an emoji in it and the confirmation message will show that emoji. 😎
  • Head to a newly-created project without your Android app crashing.
  • Swipe through the dates in Upcoming view and pick a day. You’ll see that day’s tasks once again — even on iOS!
  • Check off a task on your Apple device and Todoist will... check it off. 😅

Versions: Web 1086; iOS 18.10; Android 7810; Android Wear 7769; Windows 0.2.7; Linux 0.2.4; macOS 7.5


Mix and match: Feb 23

February 23, 2021

Personalize your app with customizable mobile icons!

Personalize your mobile icon

Make Todoist yours by customizing the color of your mobile app icon — now on iOS and Android! Whether you’re color coordinating with the rest of your mobile palette or making Todoist stand out, there are now 10+ colors waiting for you. Head to Settings on iOS or Android, select App Icon, and mix and match.

Accessibility improvements

Todoist is now more easily navigable via keyboard and screen readers — thanks to incredibly generous users like @justinromack who rightfully demand accessible design. That means you now have more control with skip links, landmarks, labels in the navigation menu, and keyboard support for Inbox links. Have a suggestion? Reach out.

⚙️ Plus improvements

  • Enjoy a smoother, sleeker login experience for Windows (soon to come to macOS and Linux)!
  • Todoist just got a bit smarter on Android — now magically converting task names with later this week, weekend, every weekend, and next weekend into due dates. 📅
  • Some far-out spacing updates in Todoist design. 👽

🐛 Minus bugs

  • Keep up the pace with keyboard shortcuts on your desktop. Make a speedy exit from a Quick Add task comment by hitting esc. (And add that comment back again with ctrl + m.)
  • Open a far-away future task and when you close it, your Upcoming view calendar stays at that fated moment, instead of scrolling you back to the present time.
  • Comments now remain in Todoist forever, even when you complete that task. Well, unless you delete them… because you're still in control.
  • Create a task plus a reminder with Quick Add and that task will actually appear on your to-do list.
  • Add labels to your tasks without worrying that your Android app will crash. 😅
  • View your Todoist tasks in your calendar of choice from Windows once again. Just head to Settings then Integrations.
  • Drag tasks between sections in Board view on Windows. In fact, we just dragged Squish drag task bug from the Doing to Done section. ✅

 

Versions: Web 1076-1081; iOS 18.4; Android 7772 - 7774; Android Wear 7757 - 7759; Windows 0.2.5; Linux 0.2.4; macOS 7.5

 


Seeing double: Feb 9

February 9, 2021

Easily duplicate projects

Meeting agendas, blog post plans, hiking packing lists — there are some projects you rely on time and again. Why add the same tasks over and over when you could just copy your existing project and get started? Thanks to a little Todoist magic, you can double your efforts in the click of a button. Just use the three dots icon in the top right-hand corner of your project and select Duplicate project. ✅

 

Tidy up your navigation menu

As life gets full, so can your Todoist menu. Simplify things by expanding and collapsing your favorites. Oh, and the look of your navigation menu is more streamlined. Can you spot the minor, but still attractive differences?

Plus, it’s much easier to find projects, filters, and labels with long names now that they’re truncated in the middle on iOS and Android. Take a look:

Long names are truncated in the middle.

 

⚙️ Plus a few more improvements

  • Stay up-to-date on all of Todoist’s latest features and bug fixes, with an easier-to-spot green version update notification in the top right — you might have even seen it before you came here. 🟢
  • Know where you are, no matter how far down a task list you scroll. Now not only the name of your project, label, filter, or view stays at top of your screen, but also the section or date!
  • Shortcut wizzes rejoice! Open your task view on the web or desktop and use A to add a task to the top of your sub-task list or a to add it to the bottom.
  • You can now use the keyboard shortcuts and % to create projects and labels on Android.
  • Up all night wondering about the opacity of your Android widget's Todoist theme? Find that percentile in Widget Settings.
  • Your Todoist icon for Windows is now smoother, sleeker, shapelier.

🐛 Minus all the bugs

  • Emoji in the titles of your projects and board sections might have been a little misaligned. That’s been straightened up. 📐
  • See all your tasks in projects with more than four sections in Board view. After all, seeing all your tasks is the whole point of a to-do list. 😅
  • Your filter and label names should work as expected once again, even if they have “unusual” characters.
  • Todoist will now celebrate your daily or weekly goals after you’ve achieved them — not a moment before!
  • Reschedule some of your overdue tasks without rescheduling all of your overdue tasks.
  • Add a new comment and Todoist will jump you to that comment — so you can see your great and wise thoughts. 💪
  • When trying to reschedule a task to a less-busy day in your future, you’ll no longer be thrown off by the task counter including a tally of your teammates’ tasks!
  • The counter next to the comments icon will once again show the exact number of comments counted, not a number greater or less than the number of comments there are.
  • Not to mention, your task count should be correct, too. Sometimes math is hard! 😅
  • If Todoist showed you “e.scrollTo is not a function” when you tried logging in, you should know that e.scrollTo is also not an error message now, thanks to this bug squash.
  • View your completed tasks, and yours alone, by going to Productivity > View all completed tasks.

 

Versions: Web 1066 - 1075; iOS 18.1 - 18.4; Android 7748 - 7762; Android Wear 7749 - 7755 ; Windows 0.2.3; Linux 0.2.4 


Customized workflows: Dec 10

All-new themes, oodles of sorting options, and the new sound of getting things done.

The makers behind your to-do list have been hard at work to turn the delight dial up to full blast. Whether you get your kicks from switching the color of your theme every day*, reordering your tasks in a click, or pretending it’s finally 2021 with new goal templates — we’ve got you covered.

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*On Wednesdays we wear pink.

 

Pick the palette of your productivity

There are now more ways to personalize the look of your app. Match your outfit, workflow, or mood thanks to three new Premium themes. Look pretty in pink, feel like blue royalty, or guess the mystery color you have to earn to use.

Want to share your guess? Head to Twitter — you could make 2021 your most productive year yet by winning a full year of Premium.

Gain perspective with new sorting and grouping options

You can look at a task list from many angles. Need an alphabetical list to keep track of everyone in a Zoom class? Got it. What about a project-by-project look at the day ahead? Yep. A view of the top priority tasks broken out by assignee in your work project? That too.

Here’s even more inspiration (and a how-to).

Amp up the satisfaction of checking things off with (optional) sound

Completing tasks is even more satisfying now that your click is accompanied by a cheerful *bloop*. Try it yourself by heading to Settings then General.

Unfortunately there's no sound of procrastination. Unless there's a whooshing sound when I move all my tasks to the next day.

— Mathias (@CrazyDriverSwed) November 3, 2020

Find tasks, projects, views, and old searches so much faster

Most people move to a digital to-do list because paper lists make it way too easy to lose tasks. (Where did that deep cleaning list go?) The same problem shouldn’t be happening in Todoist! That’s why search needed an upgrade. When you next use search, you’ll see recently visited projects, views, and searches — along with far more scannable results.

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Hey Google?

Todoist for Google Assistant 2.0 has arrived! Which means it’s way easier to be productive while holding groceries, walking the dog, eating a dripping ice cream cone, and more. When you want to use Todoist with your voice, just say, “Let me talk to Todoist.”

If you can say it, you can probably Todoist it via Google Assistant now that there are so many options to add, access, and complete tasks. To learn more, head to our in-depth article.

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Unfinished business stays that way with uncompletable tasks

Maybe you want to make sure you don’t accidentally complete parent tasks chock full of sub-tasks. Or perhaps you have an essential document to share at the top of a group project (like Hype-up coworking playlist). Whatever your reason, just add * and a space before your task name to create an uncompletable task.

Already using them? Make sure that you are using an asterisk (*) and not a colon (:) — the colon was used mistakenly far too often, so it’s no longer supported.

Rename headers in one click

It’s zippier than ever to edit the name of lists on your desktop. Simply click the name of any project, label, or filter and make a change. We’re thinking it’s perfect for that Epic 2020 Vacay Plans project. 😅

A Few More Things

An integrations glow up: An updated integrations catalog makes it nicer than ever to connect your list with all the apps in your workflow. 

Set your intentions: Now that we’re right around the bend from a new year (we won’t miss 2020, will we?), it’s time to think about the future. We make it easy with brand new, better than ever Todoist goals templates. Start a side hustle, organize your finances, cook more from home, and more...

A boatload of bug squishes: We counted 245! We should be called exterminators at this rate. Take a deep dive into our changelogs.

Here’s hoping that more themes, more sorting, and more searching makes the last few weeks of 2020 a little bit easier. And the year ahead better than the last.

 


Get sorted: Nov 18

Keep your tasks in perfect order with new sorting options

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There’s more than one way to look at your task list. Whether you need to see your important to-dos first or sort your task list alphabetically, Todoist has you covered with powerful new sorting and grouping options.

You can now easily rearrange your task list based on the due date, priority, label, and many other options. For example, you can now see a calendar-like view of your project:

01_Group_by_due_date.png

Here’s how it works:

  • On the web, press the new sort icon in the top right, and select Sort by date.
  • On iOS/Android, tap the three dots icon in the top right, and tap Sort > By due date.

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To learn more about sorting options including a handful of useful examples, check out our the sorting options launch blog post . If you want to learn how to use the feature in depth, you can head over to the How to sort page on the help center, or watch the video below.

 


Todoist Boards: Sep 23

A more visual way to move your projects forward

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Introducing Boards, a more visual way to organize your Todoist projects.

From weekly meal plans to five-year business strategies, this new layout makes it easy to see the big picture of your projects and make progress from start to finish.

Boards flip the traditional to-do list on its head by visualizing tasks as cards that can be dragged across customizable sections.

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Open any project in Todoist, press the three dots icon in the top right, and select View as board. You’ll be able to rearrange your sections, create new ones, and drag your tasks to anywhere on your board.

🏃‍♀️ Kickstart your next project with Boards templates to help you write a book, manage social media, develop an app, and more.

Get some more tips, tutorials and examples on the Boards launch blog post or dive into all the details on the Boards help center page.

We hope Boards gives you a new perspective on how to achieve your goals, both big and small.

 


Sizzling summer: Aug 23

Redesigned task editor, shortcuts for sections, unreads in one place, and so much more

The latest Todoist updates are making staying organized 11.2% easier and 3.5% more fun* — whether you want to move tasks to a section via a shortcut or check all of your unread notifications at a glance.

See every detail with the redesigned Quick Add and task editor for the web

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It’s now easier than ever to get a quick overview of what you need to know about a task as you’re adding or editing it. The spacious new layout in Quick Add and the task editor clearly shows the due date and assignee — plus they’re both completely keyboard accessible, so you can swiftly tab through, add, and edit every task’s details.

Quickly add a task to any section with a forward slash

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Sections help group tasks together, break up gigantic projects into parts, and give you an easy-to-scan view of everything that needs to be done. And they just got more powerful: You can now type “/” into a new task to quickly add it to any section of any project. The forward slash works when you edit a task name, too!

Not ready for a yearly commitment to add filters, reminders, labels, comments, and more into your life? Todoist Premium is now available for just $4/month — no yearly subscription required.

Keep track of all your unread notifications in one place

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Feel confident that nothing has slipped through the cracks, at work or in your shared family project. The new Unread tab makes it easy to find just the comments, assigned tasks, and updates that you haven’t seen yet. You can still switch over to the Notifications tab to see all of your notifications — read or unread — in chronological order.

Smartly schedule tasks with later this week and this weekend options

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Since life happens on the weekends too, we’ve made scheduling or postponing a task in one click a little easier with brand-new scheduler shortcuts: this weekend or next weekend. Between Monday and Wednesday, you’ll also see a new shortcut to schedule a task for later this week.

Don’t want to open the scheduler? You can type these shortcuts directly into the task field too. Todoist will automatically highlight the due date and add it when you save the task.

Save time with (even more) iOS shortcuts for Siri

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More Siri Shortcuts mean more on-the-go organization and prioritization. You can now ask Siri to open any project, label, filter, or view. Gearing up for a busy day? Have Siri read off what’s on your list for today at work. Want to decompress in the evening? Ask Siri to open your guilty pleasures reading list as you cozy up the couch. Customize your commands to fit your workflow and routines.

Simplify task editing with new context menus for iOS (plus mouse and trackpad options!)

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Tapping is good, but long-pressing can be faster. On iOS and iPadOS 13+ simply touch and hold any task to open a handy context menu where you can schedule, prioritize, duplicate, delete, and more. A similar context menu will pop up when you long-press projects, labels, and filters too.

Using your iPad with a mouse or trackpad? Right-click instead of tapping to pull up the context menus.

Add Google Drive files to tasks on Android

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Task and project comments let you add important details right where you need them most. Now that Android has caught up to the rest of the Todoist platforms, you can attach any Google Drive file to any comment for you (or your teammates) to easily reference later. Simply tap the paperclip icon in a task or project’s comments and select Google Drive.

Cultivate collaboration by using Zoho Cliq with Todoist

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Zoho Cliq helps streamline your team communication through organized and searchable conversations, instant virtual meetings, and connections with the tools you already use (like Todoist!). Stay on top of shared work by connecting Zoho Cliq and Todoist to easily view all of your tasks and projects, find the files you need in tasks, and add and check things off your list.

Curious about using Zoho Cliq for team communication? They’re even offering Todoist users a deal to try it out — sign up with this link and get an automatic $100 credit.

What’s next?

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Boards are just around the corner. Can’t wait any longer? Take a test drive yourself right now. Sign up for our beta program and help shape the feature with your feedback.

P.S. To keep up-to-date about all things related to Todoist, subscribe to our blog, Ambition & Balance. We offer up in-depth guides, productivity profiles, and product tips.

 

*Probably.


Premium for $4: Jul 10

Power up with reminders, labels, comments, filters, and more 🚀

If you're using these uncertain times to double down and pursue bigger goals, we’re here to help. Todoist Premium is now available for just $4/month — no yearly subscription required.

Boost your productivity and stay calmer with Reminders to keep track of everything, Labels to group tasks easily, Comments and uploads to add important info, and Filters to see custom views.

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You’ll also get pre-built templates, colorful themes, automatic backups, personalized productivity trends, calendar sync, and much more.

It’s possible to achieve your goals while keeping your peace of mind — and Todoist Premium can help.

 


Upcoming view: April 20

Stay on top of all your tasks due today, this week — or any week

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Feel in control of your schedule with new Upcoming View: a bird’s eye look at all your future tasks. You can now easily preview your upcoming workload and jump to any date in seconds. Save time when adding or rescheduling a task, too, by simply dragging and dropping tasks to their new date.

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To get started, find Upcoming under Today in your navigation menu, or learn more about Upcoming View on the help center.

💻 Plus: A spacious new layout for big screens

In case you missed it, Todoist for Web and Desktop recently released an edge-to-edge layout that works seamlessly with Upcoming View. It gives you more visual space to work with and lets you completely hide the left navigation menu when it’s time to focus. To learn more, catch up with all the latest Todoist for Web design changes on our help center.

 


Android widgets: Mar 4

Plus: Custom widget themes, preset styles, and adjustable opacity

See a few tasks in Today view in Android widget

Introducing a completely redesigned widget for Android that gives you full control of your tasks while also including a flexible look and an efficient new compact mode.

👆 Manage your tasks with a tap: Add and complete tasks right from the widget. Edit a task by simply tapping it — you’ll open task view and can update the details there.

See any task list: Tap the drop-down in the top left to select any view like Today or a specific project, filter, or label.

📱 See more with compact mode: Have a lot on your plate? With the new compact mode, you’ll be able to see even more tasks at once.

Themes and transparency: Give your widget a custom look by choosing a theme from Todoist red to Sunflower yellow and more. Coordinate with your wallpaper by changing the opacity from fully opaque to fully transparent.

To set up your widget in seconds, long press an empty space on your home screen, select Widgets, then drag and drop the Todoist task view widget wherever you want it.

👉 Set up your widget in seconds with this step-by-step guide in our Help Center.

Bonus: For a super coordinated style, our designer Alex Muench has created some beautiful Android wallpapers that go perfectly with the widget .

 


Time-saving workflows: Feb 14

See what we’ve been working on since Foundations

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After the pedal-to-the-floor launch of Todoist Foundations, our product teams have been hard at work on a handful of smaller Todoist updates. Here’s what’s new:

🚀 Build time-saving workflows with updated iOS 13 Shortcuts

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With updated iOS Shortcuts for Todoist, you can save time on repetitive actions. For example, you could create a shortcut called “Add a work task” that automatically moves a new task to your Work project and sets the due date to Monday. (Perfect for keeping your mind in weekend mode 🌞)

⚫ Let Todoist go dark along with your iOS and Android Dark Mode

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We’re happy to report that you no longer have to be unexpectedly blinded by your task lists. Whenever Dark Mode is activated on your iOS or Android device, Todoist will automatically switch to Dark theme, too.

📅 Manage your time better by syncing multiple Google Calendars to Todoist

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Syncing Todoist with Google Calendar is one of our most popular integrations, and you can now sync multiple Todoist projects to multiple Calendars. You’ll have fine tuned control over which tasks you want to see in Google Calendar, and any updates on either side will be reflected in both apps.

📧 Add emails as tasks from Gmail – on the web and from the mobile app

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With the new Todoist for Gmail add-on, you can now add tasks from Gmail on any web browser (not just Chrome!) and from the Gmail app on any mobile device. When looking at an email, simply press the Todoist icon to the right on the web or at the bottom of the Gmail app on mobile.

🗣️ Stay more organized with the revamped Todoist Alexa integration

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It’s easier than ever to use Todoist hands-free with our redesigned Todoist for Alexa integration. Simply say “Alexa, add a task” and Alexa will prompt you to add all the details. Check out a few more examples above.

✅ See your progress more easily by viewing completed tasks in Task View

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To make it easier to keep track of your sub-tasks, you’ll now see completed sub-tasks in Task View by default. So whenever you complete a task from Task View, the completed task will remain visible instead of disappearing.

📆 See your Todoist tasks in your Fantastical calendar

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When you’ve got a lot of scheduling to manage, Fantastical brings all your calendars together in one place (on Mac or iOS). And now you can see your Todoist tasks in Fantastical too.

These updates are just the start: We’re currently working on more features and new workflows to help you save time, stay organized, and accomplish more. To keep up-to-date with everything Todoist, subscribe to our blog, Ambition & Balance.

 


Todoist Foundations 🎉: Oct

A faster, more intuitive, more reliable way to get things done.

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Over the last two years, the Todoist team has been meticulously rebuilding Todoist’s foundation to help you get things done in a faster, more intuitive, and more reliable way. And it’s finally time to share this new chapter with you:

Say hello to Todoist Foundations. 🎉

Todoist Foundations is an inside and out update that introduces useful new features and adds polish to the ones you already use every day. Dive into the details below. 👇

💪 Divide and conquer your projects with Sections

When you’re planning out a project, it’s easy to get overwhelmed by the sheer number of tasks. To make life easier, split your project into Sections and take your tasks on in parts.

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Split a project into sections so you can take it on in parts.

Add a Section from the three dots menu in the top right of any project, then add tasks by dragging them in or adding them manually.

GIF_HAB_Add_Section_2x.gifAdd a Section in seconds and drag in a task.

Try using Sections to arrange your project by type of task (Copy, Research, Design), stage of the project (Research, Planning, Launch), or by timeline (Week 1, Week 2, Week 3).

Learn more about Sections…

💡 Manage every detail in one place with Task View

The secret to getting things done is to pay attention to the details. The good news is you can now manage everything from one place with the new Task view.

Task_View_Comments_2x.jpgTask View lets you manage due dates, projects, sub-tasks and more in one spot.

Simply tap the task on mobile or click the information icon when you hover over a task on desktop.

GIF_Task_View_2x.gifSee the task info you’re looking for in seconds.

Learn more about Task View…

🔨 Break down your tasks with the Sub-tasks View

Sometimes a task is so intimidating you don’t even know where to start. Make those first steps easier by breaking it down with the new Sub-tasks View within Task View.

GIF_Task_View_Add_Sub-task_2x.gifUse the Sub-tasks View to break tasks down quickly.

You’ll now have a dedicated space where you can add, complete, or rearrange your sub-tasks, so you can keep track of and check off each step along the way.

Learn more about how to use Sub-tasks…

➕ Add tasks more intuitively with the redesigned Quick Add (on iOS & Android)

Adding a new task from your phone is more intuitive (not to mention better looking) with the redesigned Quick Add. Keep track of your new task’s details with helpful buttons that display the due date, project and assignee.

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Quick add a task with easy access to all the info you need.

Plus, for those tasks that you’ll probably forget like picking up the groceries after a busy day of work, you can now add reminders right from Quick Add.

Learn more about how to use Quick Add...

👇 Add a task wherever you need it with the Dynamic Add button (on iOS and Android)

It’s always been a breeze to add a task from mobile - but it wasn’t as easy to add the task or sub-task right where you wanted it in the middle of a project list. Now it’s as simple as drag-and-drop, thanks to the new Dynamic Add button on iOS and Android.

GIF_FAB_Add_Tasks_2x.gifAdd a task wherever you need it by dragging the add button.

Simply press and hold the Add button (the big plus sign button), and drag it to the spot where you want to add your new task or sub-task. You can even add a new Section by dragging to the far left of any project.

GIF_FAB_Add_Sections_2x.gifAdd a Section by dragging the add button to the left of the screen.

Learn more about the Dynamic Add button…

✅ See your completed tasks in context

You can now see completed tasks right inside your project. Simply open up a project, select “Show completed tasks” from the three dots menu in the top right, and you’ll see checked-off tasks below where they were completed.

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You can now see your completed tasks below where they were checked off.

You’ll now be able to reference and uncomplete tasks in seconds rather than minutes.

🎨 New icons everywhere you look

You’ll notice new icons with a more colorful palette throughout the app, designed to aid navigation and create a more friendly experience.

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Todoist’s new icons offer a cleaner, color-coordinated look and help with navigation.

🚀 Faster and more reliable on every device

You won’t be able to see some of the biggest changes in Todoist Foundations, but you’ll be able to feel them. People that have been using the beta for weeks noted that Todoist is noticeably snappier and more stable. Thanks to a major clean up of technical debt (accumulated from ten years of development), Foundations is the best performing Todoist ever, no matter what device you’re using.

And we’re just getting started: These under-the-hood changes lay the groundwork for powerful new features coming next -- including Boards and Upcoming View. 🚀 We appreciate your patience as we finalize our roadmap and make sure to get these just right.

☝ And in case you missed it...

We’ve been building Todoist Foundations brick by brick for the past few years; Here are some handy features you may have missed along the way:

  • 🌙 Dark theme: Ease your eyes with this new theme, perfect for the night.
  • 🧡 Favorites: Keep your most important projects, labels or filters close at hand.
  • 🎯 Templates: Kickstart your next project using templates for all sorts of projects.
  • 🔎 Improved search: It’s now easier to find tasks, comments and more.
  • Due date time zones: You can keep your task scheduled correctly across the globe.
  • ✏ Guide illustrations: You’ll spot beautiful illustrations with helpful tips in all the blank screens in Todoist.

There’s a lot more to Todoist Foundations, and the best way to see it is to dive in yourself. And if you want to read some more details about the release, jump over to our announcement on the blog:

 

Say hello to Todoist Foundations 🎉 A faster, more intuitive, more reliable way to get things done.