Why can't I assign a task to multiple people?

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We believe in the concept of having a Direct Responsible Individual, which ensures that a single person is always clearly responsible for any given task. This is why we decided not to allow for a single task to be assigned to multiple people at once.

Instead, try these alternatives to assign tasks and work together in shared projects:

Split your task into smaller sub-tasks

When working with multiple people on a big task, split it into sub-tasks and assign each one to your team members. It becomes easy to keep track of who’s responsible and who’s completed their task – giving you a better picture of the overall progress. Here’s how to create sub-tasks:

  1. Right-click on the task you want to add a sub-task to.
  2. Select Add task below.
  3. Press Ctrl + → to turn the task into a sub-task.
  4. Enter the task's name and any details you want to add.
  5. Click Add Task or press Enter to save the task.
  1. Right-click on the task you want to add a sub-task to.
  2. Select Add task below.
  3. Press Alt + Shift + → to turn the task into a sub-task.
  4. Enter the task's name and any details you want to add.
  5. Click Add Task or press Enter to save the task.

It's currently not possible to create a sub-task right away on Android. Please create a task first and follow the steps to turn an existing task into a sub-task:

  1. Long press on a task.
  2. Drag left to right and drop it to adjust its sub-task level.
It will soon be possible to create a new sub-task right away with the upcoming Dynamic Add Button for Android.
  1. Drag and drop the Dynamic Add Button below the parent task and drag it slightly to the right.
  2. Enter the task's name and any details you want to add.
  3. Tap the android_submit.svg submit icon to save the task.iOS_-_Add_subtask.gif
You can easily add sub-tasks using the task view.
You’ll only be able to create sub-tasks inside a project. It’s not possible in the Today/Next 7 Days views or any filtered views.

Use comments to alert others

As soon as you have assigned the task to one person in a shared project, you can loop in additional people using task comments. Here’s how:

  1. Hover over a task and click on the speech bubble icon that appears to the right of the task name.
  2. Type a comment in the comment field.
  3. In the bottom right, click on Change to select who to notify.
  4. Select the people you want to notify.
  5. Click Add Comment to post your comment.
  1. Click on a task to open the comment field.
  2. Type a comment in the comment field.
  3. In the bottom right, click on Change to select who to notify.
  4. Select the people you want to notify.
  5. Click Send to post your comment.
  1. Tap on a task to open the task view.
  2. Tap on the android_speech-bubble.svg speech bubble icon.
  3. Type a comment in the comment field.
  4. Tap on the bell_android.svg bell icon on the left, select the users you want to notify and tap done when you’re finished.
  5. Tap the android_submit.svg submit icon to post your comment.
  1. Tap on a task to open the task view.
  2. Tap on the speech_bubble_ios.svg speech bubble icon.
  3. Type a comment in the comment field.
  4. Tap on the bell_ios.svg bell icon on the right, select the users you want to notify and tap done when you’re finished.
  5. Tap the ios_submit.svg submit icon to post your comment.

Duplicate tasks

In cases where you need multiple people to be assigned to the same exact task, you can duplicate it and assign the new task to whomever you need to. Here’s how:

  1. Right-click on a task.
  2. Select Duplicate.
  3. If the task has comments, choose to either Duplicate comments or Exclude comments.

A copy of the task (including all its sub-tasks) will be created below the original.

  1. Tap on a task to open the task view.
  2. Tap the three-dots_android.svg three dots icon.
  3. Select Duplicate task.

A copy of the task (including all its sub-tasks) will be created below the original.

It’s currently not possible to duplicate tasks on Windows 10. We plan to make this available in a future update.
  1. Tap on a task to open the task view.
  2. Tap the three-dots_ios.svg three dots icon.
  3. Select Duplicate Task.