Using Todoist with Shortcuts

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We all have Todoist actions that we repeat often, like adding a task to your grocery project. Sometimes, it can get repetitive to constantly add it to the same project and set the same date.

The good news is that if you’re using iOS 13, you can now create time-saving Shortcuts that let you do your most common Todoist actions without having to repeat every step, every time.

For instance, you can create a shortcut that helps you quickly add a task to your shopping list by just saying "Add to shopping". Activate the shortcut and your device will ask you for the task's name, then automatically move the task to your "Shopping" project, and set its due date for Saturday (or whatever date and project works for you!).

You can learn more in the Shortcuts User guide by Apple.

Here’s how to create a shortcut that uses Todoist actions. 

  1. Open the standalone Shortcuts app.
  2. Tap Create Shortcut.
  3. Tap Add Action.
  4. From there, search for the Todoist action Create Task.
  5. Set Task Name.
    • If you select Ask Each Time, you will be asked for the task’s name whenever you use this Shortcut.
    • If you add your own task name, such as “Buy Milk”, a task with this name will be added whenever you use this Shortcut.
  6. You have a few options for the due date, project, priority and labels for the new task.
    • You can make Siri ask you for the information when you create the task.
    • You can explicitly set each field (like setting the project to “Shopping").
  7. You can toggle Show when run which means you’ll be notified that the shortcut has run, or not.
  8. Tap Done, and then type out the name for your new shortcut to save it.

It is important that you use the Create Task action, which is maintained by Todoist, rather than Add Todoist Item, which is maintained by Apple.

 

Shortcuts_on_iOS_-_iPhone_XR.png 

Once your shortcut is created, you can activate it by asking Siri. You can also activate it from the Share Sheet, Today Widget, from the Shortcuts app, use the shortcut in an automation, and more. Here are a few examples to start with:

  • Ask Siri to “Get ready for my trip” which can automatically add tasks for every item in your packing list to your “Travel” project.
  • Tell Siri about a “New bill”, and your device will ask you for the name of the bill, and when it’s due, and then move the new task to your “Bills” project.
  • Create an automated shortcut that triggers every time your phone connects to your Home Wifi, and adds a task to take out the trash.
  • Create an automated shortcut that triggers every morning at 9am on weekdays, and adds a task to eat breakfast, a task to feed the dog, and a task to pick up your favorite coffee.

Using Todoist with Siri Shortcuts on iOS 12

On versions of iOS 12 and up, you can access Todoist with custom spoken phrases through the Siri menu. For instance, “Tell me about my day” can have Todoist read out your tasks for the day.

Here’s how you can set up and manage Todoist shortcuts on your iOS device:

  1. Open the Todoist app.
  2. Tap the gear icon in the top right.
  3. Tap Siri.
  • To create a new shortcut, select the Todoist action you want to use and then record the phrase that will access it.
  • To re-record the phrase of one of your existing shortcuts, select the shortcut from your list → tap Re-Record Phrase → record your new phrase → tap Done.
  • To delete a shortcut you no longer need, simply tap the shortcut → tap Delete Shortcut → tap Delete Shortcut to confirm.

The Add Todoist Item shortcut is currently returning an error: The data is not in the correct format. This shortcut is maintained by Apple and we therefore unfortunately cannot implement a fix. Sorry for the inconvenience caused!