Keep your Outlook inbox squeaky clean by turning your emails into Todoist tasks that you can work on later. Learn how to set up, use, and remove the Todoist add-in from either the new or legacy Outlook app.
System requirements
Microsoft cloud email services
To use the Outlook add-in, create an email account with any of the following supported Microsoft services:
- Outlook.com
- Live.com
- Hotmail.com
- Office 365 email accounts
- Cloud-enabled Microsoft Exchange accounts
If your email account isn’t hosted on any of these supported services, the integration won’t work. As an alternative to using this integration, you can forward incoming emails as tasks or comments to Todoist.
Operating systems
For Todoist for Outlook Mail to work smoothly, check that your computer runs on one of the following operating systems:
- Windows: Outlook 2019 or later
- macOS: Outlook 2016 or later
If you’re using an older version of Outlook, open a web browser and log in to your Outlook account to use the add-in.
Turn on Connected Experiences
If you're using the Outlook Mail desktop app for macOS or Windows, check if Connected Experiences is turned on before using the Todoist add-in:
- Open the Outlook Mail desktop app.
- Access your Outlook Account Privacy Settings.
- Click Manage Connected experiences.
- Check if Turn on all connected experiences is toggled on.
- Quit and reopen Outlook Mail.
- Check if the Todoist add-in is available when you open an email message in your inbox.
Set up the add-in on Outlook (new)
- Log in to your Microsoft Outlook account.
- Open an email.
- Click the Apps icon at the top-right of the email. A pop-up will appear.
- Select Get add-ins at the bottom-right.
- Search for Todoist.
- Click Add to install the add-in.
- Click Continue.
After logging in successfully, Microsoft Outlook will prompt you to enter your login credentials every three months.
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Open Microsoft Outlook for macOS.
If this is the first time you’re setting up the integration, you’ll be asked to log in to your Microsoft account.
- Open an email.
- Click the three dots icon. You'll see additional options.
- Select Get add-ins from the menu. Microsoft AppSource opens in a new browser tab.
- Find Todoist for Outlook.
- Click Get it now. You'll fill out a form with your details.
- Click Get it now again to confirm. A pop-up will appear saying you're taken to Microsoft 365 to complete the process.
- Click Add to install the add-in.
- Restart the Outlook web app and Outlook for macOS.
- Log in to the add-in with your Todoist account.
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Open Microsoft Outlook for Windows.
If this is the first time you’re setting up the integration, you’ll be asked to log in to your Microsoft account.
- Open an email.
- Click the Apps icon at the top-right of the email.
- Select Get Add-ins. This opens a window in your browser.
- Search for Todoist.
- Click Add to install the add-in.
- Click Continue.
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Open Microsoft Outlook for iOS or Android.
If this is the first time you’re setting up the integration, you’ll be asked to log in to your Microsoft account.
- Tap your avatar at the top-left.
- Select the gear icon at the bottom-left. This opens the Outlook app settings.
- Scroll down until you find the Integrations & Add-Ins section.
- Tap Add-Ins and find Todoist in the list.
- Tap the plus icon.
- Tap Continue to confirm.
Set up the add-in on Outlook (classic)
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Open Microsoft Outlook for macOS.
If this is the first time you’re setting up the integration, you’ll be asked to log in to your Microsoft account.
- Click All Apps at the top-right.
- Search for Todoist.
- Click Add to install the add-in.
- Click Continue.
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Open Microsoft Outlook for Windows.
If this is the first time you’re setting up the integration, you’ll be asked to log in to your Microsoft account.
- Open an email.
- Click the Apps icon at the top-right of the email.
- Select Get Add-ins. This opens a window in your browser.
- Search for Todoist.
- Click Add to install the add-in.
- Click Continue.
Create a task with the Outlook add-in
There are two ways to create tasks with the Outlook add-in:
Add a task to your Inbox
- Open the email.
- Click Apps at the top-right of the email view.
- Click Add to Todoist Inbox. This adds the email as a task to your Inbox.
Open the email and click Add to Todoist Inbox at the top-right. This adds the email as a task to your Inbox.
- Open the email.
- Tap the three dots icon at the top-right of the email view.
- Tap Add to Todoist Inbox. This adds the email as a task to your Inbox.
Add a task to any Todoist project
- Open the email.
- Click the three dots icon at the top-right of the email view.
- Scroll down to the Todoist icon.
- Click Add to Todoist. If you're asked to log in to your Todoist account, click Log in → Agree.
- Enter a name for your task, assign a due date and time, project, labels, and priority level.
- Click Add task. This adds the task to your chosen project.
- Open the email.
- Click Add to Todoist at the top-right. If you're prompted to log in to your Todoist account, click Log in and enter your account credentials.
- Enter the task name and assign a due date and time, project, labels, and priority level.
- Click Add task. This adds the task to your chosen project.
- Open the email.
- Tap the three dots icon at the top-right of the email view.
- Scroll down and tap Add to Todoist.
- Enter a task name and assign a due date and time, project, labels, and priority level. If you're a Pro or Business customer, you can add task duration.
- Tap Add task. This adds the task to your chosen project.
Remove the Outlook add-in
- Open a web browser.
- Log in to your Outlook account.
- Open an email.
- Click the three dots icon at the top of the email view.
- Click Get Add-ins.
- Click My add-ins in the left-hand side.
- Click the three dots icon under the Todoist icon.
- Click Remove.
Revoke permissions to access your Microsoft account
The method for revoking permissions depends on your Microsoft account type.
- Personal account: Manage your permissions in your Microsoft account settings
- Work or school account: Manage your permissions in the My Apps portal
If you revoke permissions for the Outlook add-in, you won't be able to use the integration until you grant permission to access your information again.
Get in touch
If you’re having trouble setting up or using the Todoist for Outlook Mail add-in, get in touch with us.