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Use Outlook with Todoist

Available for:
Free
Premium
Business

With the Outlook add-in for Todoist, you can easily turn an email into a new Todoist task.

System requirements

The Outlook add-in framework supports email accounts that are hosted on these Microsoft cloud email services:

  • Outlook.com
  • Live.com
  • Hotmail.com
  • Office 365 email accounts
  • Cloud-enabled Microsoft Exchange accounts

The Outlook add-in supports Outlook 2019 or later on Windows, and Outlook 2016 or later on macOS. If you’re using an older version of Outlook, open a web browser and log in to your Outlook account to use the add-in.

Set up the add-in

First, check if you're using a corporate Outlook account and if web add-ins are disabled by your administration. If you're using an Outlook account that doesn't support web add-ins, like an IMAP or POP3 account, the Outlook add-in may not work.

If your Outlook account is set up to work with web add-ins, follow these steps:

  1. Open any email in Outlook.
  2. Click the three dots icon in the top-right.
  3. Select Get Add-ins.
  4. Search for Todoist.
  5. Click Add to install the add-in.
  6. Click Continue.
When you open the add-in for the first time, you might be asked to log in to your Microsoft account using your Outlook credentials.
    1. Open Outlook.
    2. Open the File menu.
    3. Click on Info.
    4. Select Manage Add-ins. This will open Outlook in a browser window.
    5. Sign in with your Outlook account.
    6. Search for Todoist.
    7. Select Add.
    8. Select Continue.
When you'll open the add-in for the first time, you might be asked to log in to your Microsoft account using your Outlook credentials.

    1. Open Outlook.
    2. Click Get Add-ins in the top bar menu. This will open a window in your browser.
    3. Search for Todoist.
    4. Click Add to install the add-in.
    5. Click Continue.
When you'll open the add-in for the first time, you might be asked to log in to your Microsoft account using your Outlook credentials.

  1. Open any email in Outlook.
  2. Tap the three dots icon in the top-right.
  3. Tap More Add-Ins.
  4. Find Todoist and tap + plus icon next to it.
  5. Tap Continue.
When opening the Outlook add-in for the first time, you might be asked to log in to your Microsoft account using your Outlook credentials.

Add a task to Todoist

If you want to open the email you used to create a task, click the task in Todoist. The email will then automatically open in a browser window.
  1. In Outlook, open the email you wish to turn into a task.
  2. In the top right corner of the email view, click the three dots icon.
  3. Scroll down to the Todoist icon.
  4. Click Add to Todoist.
  5. If asked to log in to your Todoist account, click Log in and then Agree.
  6. A Todoist panel will open, where you can enter a name for your task, assign a due date, a project, labels and priority level.
  7. Once you’re done editing your task, click Add task.
  8. The task will be added to your chosen project.
  1. Open the email you wish to turn into a task.
  2. In the top right corner, click Add to Todoist.
  3. If asked to log in to your Todoist account, click Log in and enter your login details for your Todoist account.
  4. A Todoist panel will open, where you can enter a name for your task, assign a due date, a project, labels and priority level.
  5. Once you’re done editing your task, click Add task.
  6. The task will be added to your chosen project.
  1. In Outlook, open the email you wish to turn into a task.
  2. In the top right corner of the email view, tap the three dots icon (located to the right of the email recipient and sender information).
  3. Scroll until you find Add to Todoist and tap this option.
  4. A Todoist panel will open, where you can enter a name for your task, assign a due date, a project, labels, and priority level.
  5. Once you’re done editing your task, tap Add task.
  6. The task will be added to your chosen project.

Use Quick Add to turn an email into a task 

  1. Open the email you wish to turn into a task.
  2. In the top right corner of the email view, click the three dots icon.
  3. Scroll down to the Todoist icon.
  4. Click Add to Todoist Inbox.
  5. A task will automatically be added to your Todoist Inbox.
  1. Open the email you wish to turn into a task.
  2. In the top right corner, click Add to Todoist Inbox.
  3. The email should now have been added to your Todoist Inbox as a task.
  1. Open the email you wish to turn into a task.
  2. In the top right corner of the email view, tap the three dots icon.
  3. Tap Add to Todoist Inbox.
  4. A task will automatically be added to your Todoist Inbox.

Remove the Outlook add-in

  1. Log in to your Outlook account.
  2. Open an email.
  3. Click the three dots icon at the top of the email view.
  4. Click Get Add-ins.
  5. Click My add-ins in the left-hand menu.
  6. Under the Todoist icon, click the three dots icon.
  7. Click Remove.

Noteworthy

  • If you're either on a corporate account where the installation of web add-ins has been disabled, or you're using an account type that is not supported by web add-ins, like an IMAP or POP3 account, the Outlook add-in may not work for your account.
  • If your email account is not hosted on any of the Microsoft cloud email services, Todoist may not be able to retrieve links needed to view your emails within the task. A workaround is to create a task from your email and open the email directly in Outlook.
  • There's no option to open Todoist tasks within the Outlook desktop app. Instead, open your tasks in the Outlook web app.

FAQ

How to delete the legacy Outlook plugin? 

Please follow these instructions to uninstall your legacy plugin. Delete OutlookTodoistADX from the list of your apps. 

Can I add due times to my tasks when using the Outlook add-in?

No, it’s currently only possible to add a due time while in Todoist. 

How can I remove permissions for the Outlook add-in to access my Microsoft account information?

The method for removing permissions depends on the type of your Microsoft account. If you were using the add-in with a personal account, you can manage permissions in your Microsoft account settings: https://account.live.com/Consent/Manage. If you were using a work or school account, you can manage your permissions in the My Apps portal: https://myapplications.microsoft.com/.

If you remove permissions for the Outlook add-in, you will not be able to use it until you allow the add-in to access your information.

Why is the Outlook add-in asking me to log in to my Microsoft account, when I try to access an email through a Todoist task?

This is most likely happening because the email you're trying to access has been moved, archived or deleted.

In order for you to get access to an email that has been moved, archived or deleted, the Outlook add-in may ask you to log in to your Microsoft account, to get your permission to use the Microsoft Graph API.

Access to the API is needed in order to fetch a robust link to the email, which is then attached to your Todoist task. Once this is done, the email link will work even if the email has been moved, archived or deleted. We only use your permission to access the Graph API to fetch a web link for the email, and for nothing else.

Usually, the add-in will be able to do this automatically by using Single Sign-On, which runs in the background. However, this option is not available on all Outlook platforms and account types. Therefore, in some cases, you may be asked to log in to your Microsoft account.

If you select to log out in the add-in settings, we log you out of Todoist and also out of your Microsoft account.

Sometimes I click an email link, but it doesn't access properly, or the add-in searches forever.

If you’ve moved the linked email out of the folder which it was in when creating the task, then the link has become invalid, and you won’t be able to use it anymore. If this is the case, you can create a new task from the email’s new location (and you may also want to delete the old task with the broken link).

I don't see the Manage Add-ins option when I open the File menu in Office 365 for Windows 10.

This can happen if you are either on a corporate account where the installation of web add-ins has been disabled, or you are using an account type that is not supported by web add-ins like an IMAP or POP3 account.

I prefer the old version of the Outlook plugin. Is there a way to view the existing tasks in the Todoist add-on as before? 

Unfortunately, not. The model of embedding the whole of Todoist inside Outlook cannot be achieved anymore. We're really sorry for any confusion caused, this is the integration model that Microsoft is moving forward with and the only one that will be supported by them.

When I try signing in with my Google account, I get an error message This browser or app may not be secure. How can I log in? 

Please log in with your email and password (if you don't have a password, here's how you can create it), or open the Outlook web app and login into the web app with your Google account.

I'm seeing the error message Outlook plugin is unverified and needs admin approval. What should I do?

Please contact your network admin and ask them to access the Integrated Apps option in the O365 admin portal. They should then select Add Apps and then search for Todoist for Outlook.

From there, they can choose to deploy the integration either for all users or for specific users. They will then need to consent to the required permissions. The specific permissions the plugin requires are:

  • Read your mail
  • Sign you in and read your profile
  • Maintain access to data you have given it access to