Use Power Automate with Todoist

Available for:
Free
Premium
Business

Power Automate is a cloud-based platform that lets you set up automated actions (called “flows”) between a wide variety of apps. By using Power Automate with Todoist, you’ll be able to set up automated flows between Todoist and your other apps, such as:

  • Turning your OneNote pages into tasks.
  • Turning Gmail emails marked "important" into tasks.
  • Turning Google Calendar events into tasks.

And so much more!

For a full overview of all the possible flows you can set up for Todoist using Power Automate, please visit Power Automate's page for Todoist.

How to use a pre-existing template

  1. If you haven’t already, log in to your Power Automate account in a browser.
  2. Click Templates in the left-hand menu.
  3. Search for Todoist in the Search templates... search bar.
  4. Choose a flow (if you’re not logged in to one of the apps you are using for the flow, you can click the + icon to the right of the app in the bottom of the screen).
  5. Click Continue.
  6. You can now customize your flow. The settings available to you will depend on which app you’ve chosen to connect to Todoist.
  7. (Optional) If you click + New step you get the option to add a third step to your flow.
  8. Once you’ve selected all your settings, click Save.
    1. If you haven’t already, log in to your Power Automate app.
    2. Tap Flows in the bottom menu.
    3. Tap Browse templates.
    4. Search for Todoist in the Search templates... search bar.
    5. Tap the flow you wish to set up.
    6. Tap Use this template in the bottom of the screen.
    7. If you’re not logged in to one of the apps you're using for the flow, you can tap Sign in to the right of the app.
    8. (Optional) The template will already have a name for the flow, but you also have the option to rename the flow in the top of the screen.
    9. Based on the template you’re using, you’ll now be asked to customize your flow
      • For example: If you’re setting up a flow that will create Todoist tasks from your incoming emails, you’ll now be asked to select which project your tasks will be added to.
    10. (Optional) If you click + New step you get the option to add a third step to your flow.
    11. Once you're done customizing your flow, tap Create in the top-right corner.

How to build your own flow

  1. If you haven’t already, log in to your Power Automate account in a browser.
  2. Click My flows in the left-hand menu.
  3. Click + New in the top-left corner.
  4. A dropdown menu will appear. Select Instant---from blank.
  5. A pop-up with the title Build an instant flow will appear. You will not need this step, so click Skip in the bottom-right corner of the pop-up. 
  6. Search for Todoist in the Search connectors and triggers search bar.
  7. Select a trigger in the Triggers tab (for example: “Tasks completed”).
  8. Open the dropdown menu next to Project Id and select a project from your Todoist account.
  9. Once you’ve chosen a project, click + New step.
  10. Search for and select the app you wish to connect Todoist to (for example: “Gmail”).
  11. Select the action or trigger you wish to set for your flow. 
  12. Once you're done customizing your flow, click Save.
  1. If you haven’t already, log in to your Power Automate app.
  2. Tap Flows in the bottom of the screen.
  3. Tap + Create from blank.
  4. Search for Todoist in the search bar, then tap the Todoist icon.
  5. Select the action or trigger you wish to set for your flow (for example: “When a task is completed”).
  6. Open the dropdown menu under Project Id and select a project from your Todoist account.
  7. Tap Done in the top-right corner.
  8. Once you’ve chosen a project, tap + New step.
  9. Select what you want the automated response to be when your action or trigger occurs. 
    • For example: if you selected “When a task is completed” in step 5, you can now choose “Add an action”, then select “Send me an email notification”. This will create a flow where you will receive an email notification whenever a task is completed.
  10. Based on the automated response you’ve selected, you might now have to customize the response.
    • For example: if you selected “Send me an email notification”, you will now be asked to add an email subject title.
  11. Once you’re done customizing your flow, make sure you’ve given the flow a name in the top bar of the screen.
  12. Click Create.

Using the integration

To get a full and up-to-date overview of all the ways you can use Power Automate with Todoist, please visit Power Automate's page for Todoist.

FAQ

Q: How can I delete a flow?

A: If you wish to delete one of the flows you've set up with Power Automate, here's how:

  1. If you haven’t already, log in to your Power Automate account in a browser.
  2. Click Data in the left-hand menu.
  3. Click Connections.
  4. Find the flow you wish to delete and hover over it. A circle will appear to the right of the flow. Check the circle.
  5. Click Delete in the top menu.
  1. If you haven’t already, log in to your Power Automate app.
  2. Tap Flows in the bottom of your screen.
  3. Tap the flow you wish to delete.
  4. Tap Delete flow.
  5. Confirm the deletion by tapping Delete.