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How to sort your tasks

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It’s not always easy to stay on top of all the tasks in a project, label, or filter, especially if your task lists are a bit long. If you want an easier way to view your tasks, try using Todoist’s sorting options.

With sorting options, you’ll be able to view your tasks in a variety of ways, from straightforward views – such as sorting your whole task list by due date, priority levels, or assignees – to grouping tasks, which lets you group, filter, and order your tasks in any way you want.

Take a quick walkthrough of how sorting works:

Sorting options are not available in the Upcoming view.
You will not be able to manually reorder your tasks while you have a sorting option enabled.

How to sort your tasks

  1. Open the view that you want to sort.
  2. Click the view icon in the top-right corner of the project, label, filter, or Today view.
  3. A menu will pop up with the following options:
    • Group by: lets you group your project, label, filter, or Today view by your selected criteria. 
    • Sort by: lets you select how to sort your tasks (alphabetically, by assignee, by the due date or date added, priority, and project).
    • Assigned to: Show only tasks assigned to you/no one/anyone (default).
  4. You can also click Reset next to Sort to reset your selection to default sort settings
  1. Open the view that you want to sort.
  2. Tap the three dots icon in the top-right corner of the project, label, filter, or Today view.
  3. Tap the view icon.
  4. A menu will pop up with the following options:
    • Group by: lets you group your project, label, filter, or Today view by the selected criteria.
    • Sort by: lets you select how to sort your tasks (alphabetically, by assignee, by the due date or date added, priority, and project).
    • Assigned to: show only tasks assigned to you/no one/anyone (default).
  5. You can also tap Reset sort options at the bottom of the menu to reset your selection to default sort settings
  1. Open the view that you want to sort. 
  2. Tap the three dots icon in the top-right corner of the view.
  3. Tap the view icon.
  4. A menu will pop up with the following options:
    • Group by: lets you group your project, label, filter, or Today view by the selected criteria.
    • Sort by: lets you select how to sort your tasks (alphabetically, by assignee, by the due date or date added, priority, and project).
    • Assigned to: show only tasks assigned to you/no one/anyone (default).
  5. You can also tap Reset sort options at the bottom of the menu to reset your selection to default sort settings

Once you’ve sorted your tasks, you’ll see the sorting option you’ve selected at the top of your view. You can click the small arrow next to this option to reverse the order of sorting. 

sorting-option-dropdown.jpg

If you want to view all your tasks grouped by project, you can do the following:
  1. Open the left-hand menu in Todoist and select Filters & Labels.
  2. Under Filters, select the View all filter.
  3. Click the view icon in the top-right corner of the filter.
  4. A menu with sorting options will open.
  5. Click Group by.
  6. Select Project.

How to remove a sorting option

Once you’ve set a sorting option for your tasks, you will see it in the top-right corner of the task list. If you wish to turn off a sorting option, you can simply click the x icon to the right of the sorting option.

reset-sorting-options.jpg

FAQ

Do grouping options work in board view?

Yes, they do. All sorting options are available both in the list view and in the board view.

Are tasks sorted across sections?

No, tasks are sorted within their own section. For example, if you have a priority 1 task in the last section in your project and you sort your project by priority levels, the priority 1 task will go to the top of the section it is in and not to the top of the project, even if there are tasks in other sections that have a lower priority level.

If I have set a sorting option for a task list, will new tasks automatically get sorted as well or will I have to re-sort the task list?

New tasks will automatically get sorted according to the sorting option you have set for your task list.

Can I manually reorder tasks when sorting is active?

No. Once you’ve set a sorting option for your tasks, you will not be able to manually reorder them.

Can I move a task to another section when I have sorting enabled?

You can drag and drop a task to a different section when sorting is enabled in your project. However, when you have grouping enabled in your view, you cannot move a task to a different section.

Are sorting options shared with all my collaborators in a shared project?

No. Only you can see the sorting options you set.

Is sorting by name supported in all languages?

No. Sorting by name only works for tasks that use letters of the modern English alphabet. Letters such as å, ä, ö, æ, and ø are currently not supported in sorting. Languages like Japanese that use logographs like Kanji (漢字) will not properly sort at this time.

My sub-tasks aren't sorted in task view. Is this a bug?

No, this is expected behaviour. However, please note that you can use drag-and-drop to manually sort your sub-tasks while in task view.

Can I sort my projects?

Yes, you can sort your projects. However, you will have to do so manually by hovering over the project, then drag-and-drop the project to its desired location.