Customize which tasks you want to see and how they're displayed to match your management style, project requirements, and workflow preferences.
Change a layout
There are five different view layouts in Todoist, which you can change whenever you like:
| Layout | Use it to |
|---|---|
| List | See everything in one place. Get a clear overview of all your tasks and subtasks, from big-picture plans to small details. |
| Board | Organize tasks visually. Great for workflows where you move tasks through stages — like tracking progress, spotting bottlenecks, and setting priorities. |
| Day calendar | Focus on today. Review what’s overdue and due today, and time block your tasks to make the most of your day. |
| Week calendar | Plan your week. Time-block tasks across your week in any project, filter, label, or the Upcoming view. (On mobile, you’ll see 3 days at a time; on desktop, the full 7-day view.) |
| Month calendar | Look ahead. Manage and schedule tasks for the next 30 days in a project, filter, label, or the Upcoming view. |
If the project is shared, people in the project will see the new layout when they open and view the project.
Sort tasks
Arrange tasks using the following options:
| Sorting type | Use it to |
|---|---|
| Grouping | Group tasks in a project, label, filter, Inbox, or Today view based on selected criteria. |
| Sorting | Sort tasks alphabetically or by assignee, due date, creation date, priority, or project. |
If sorting or grouping options are turned on for a shared project, these changes are only visible to you. People in the project will continue to see tasks in their current views.
Filter your tasks
In addition to sorting and grouping your tasks, you can also filter them. This means that rather than displaying all tasks in a project, label, filter, Inbox, or your Today view, you can filter out tasks. You can filter your tasks by:
| Filter by | Use it to see |
|---|---|
| Assignee | Tasks assigned to you, a specific assignee, or no one |
| Date | Tasks within a certain time frame |
| Deadline | Tasks with a scheduled deadline |
| Priority | Tasks with a specific priority |
| Label | Tasks with a specific label |
| Workspace | Tasks in a specific workspace |
Share your project view with collaborators
Once you’ve customized your project view using the grouping, sorting, and filtering options, you can save your layout as the default view by selecting Save for everyone. This ensures that all project collaborators see the same default view.
If you make changes to a project that already has a default view, you’ll notice an orange dot in you Display menu. This dot indicates that your current view differs from the default. If you click Save for everyone or Reset all, the orange dot will disappear.
Get in touch
If you're having trouble applying the different view options in a project or view, get in touch.