Sometimes you want to copy a list from a different page or app and add it as tasks to Todoist. For example, you might have a list of items — such as a grocery list — that you wish to turn into tasks. You can! Simply paste the list from your clipboard when creating a new task, and you'll get the option to create a task for each item.
Create multiple tasks
Here is a quick and easy way to add multiple tasks to Todoist:
- Copy the list of items that you’d like to turn into tasks.
- Open your Todoist and click Add Task or open Quick Add.
Optional: Add a due date and time, priority, label, or project.
- Paste your list in the task name field.
When asked “Add X tasks?”, you have three options:
-
- Cancel: Stop adding these items as tasks.
- Add 1 task: Add all the items as a single task.
- Add X tasks: Add each item as a task.
If you want to paste multiple sub-tasks:
- Click the parent task to open the task view.
- Click + Add sub-task.
- Paste your list.
- Select Add X tasks to confirm.
- Copy the list of items that you’d like to turn into tasks.
- Open your Todoist and tap the Dynamic Add Button in the bottom right.
Optional: Add a due date and time, priority, label, or project.
- Paste your list in the task name field.
When asked “Add X tasks?”, you have two options:
-
- Add X tasks: Add each item as a task.
- Paste: Add all the items as a single task.
If you want to paste multiple sub-tasks:
- Tap the task to open the task view.
- Tap + Add sub-task.
- Paste your list.
- Select Add X tasks to confirm.
- Copy the list of items that you’d like to turn into tasks.
- Open your Todoist and tap on the + button in the bottom middle.
Optional: Add a due date and time, priority, label, or project.
- Paste your list in the task name field.
- When asked “Add X tasks?”, you have two options:
- Add X tasks: Add each item as a task.
- Add single task: Add all the items as a single task.
If you want to paste multiple sub-tasks:
- Tap the task to open the task view.
- Tap + Add sub-task.
- Paste your list.
- Select Add X tasks to confirm.
Manage multiple tasks
Selecting multiple tasks at the same time is a handy way to quickly reschedule, set priority levels, move, or batch-edit tasks so you can get back to focusing on the more important things.
- Press Ctrl (Windows) or Cmd (macOS) and click the task names to select them. To select multiple tasks, press and hold the ⇧ Shift key as you click each task name.
- From the menu that appears at the top, select the action you want to perform:
- Click Due date to schedule all selected tasks.
- Click Move to project to move all selected tasks to another project and/or another section.
- Click Labels to add labels to (or remove labels from) all selected tasks.
- Click Priority to change the priority of all selected tasks.
- Click More → Assign to someone (only available in shared projects) to assign all selected tasks to a collaborator.
- Click More → Complete to complete all selected tasks. (If you've selected completed tasks, you'll see the option to Uncomplete all selected tasks instead.)
- Click More → Duplicate to make a copy of all selected tasks.
- Click More → Delete to delete all selected tasks.
- At the top right of a project, label, or filtered view tap the three dots icon.
- Tap Select Tasks.
- Tap the tasks to select them. Selected tasks are highlighted.
- From the menu that appears at the bottom, select the action to perform:
- Tap the calendar icon to schedule all selected tasks.
- Tap the move icon to move all selected tasks to another project.
- Tap the flag icon to change the priority of all selected tasks.
- Tap the assign icon (only available in shared projects) to assign all selected tasks to a collaborator.
- Tap the three dots icon → Select Labels to add labels to (or remove labels from) all selected tasks.
- Tap the three dots icon → Complete Tasks to complete all selected tasks.
- Tap the three dots icon → Delete Tasks to delete all selected tasks.
- At the top right of a project, label, or filtered view tap the three dots icon.
- Tap Select tasks.
- Tap on tasks to select them. Selected tasks will be highlighted.
- From the menu that appears at the bottom, select the action you want to perform:
- Tap the move icon to move all selected tasks to another project.
- Tap the calendar icon to schedule all selected tasks.
- Tap the flag icon to change the priority of all selected tasks.
- Tap the assign icon (only available in shared projects) to assign all selected tasks to a collaborator.
- Tap the three dots icon → Complete to complete all selected tasks. (If you've selected completed tasks, you'll see the option to Uncomplete all selected tasks instead.)
- Tap the three dots icon → Select Labels to add labels to (or remove labels from) all selected tasks.
- Tap the three dots icon → Duplicate to make a copy of all selected tasks.
- Tap the three dots icon → Delete to delete all selected tasks.
Drag multiple tasks
Save yourself time and clicks by dragging multiple tasks to:
- Reorder them within a project or section.
- Move them to a different project in the sidebar.
- Move them under another task to turn them into sub-tasks. Make sure to use the list layout in the project.
Tasks won't drag or move under other tasks if you're in the Today view, Upcoming view, filters, or labels.
FAQ
After I've performed an action, my tasks stay selected. Is this a bug?
No. If you're using Todoist on macOS, Windows or web, your tasks will stay selected after performing an action. If you're using Todoist on Android or iOS, your tasks will be deselected after performing an action.
When adding multiple tasks at once, will Todoist create new labels or projects if they're part of the text in my list?
No, new objects like labels and projects won't be created when adding multiple tasks at once. For example, if @label doesn't exist, it won't be created and will be parsed as text. However, if @label does exist in your label list, it will be added.
When I add a due date in the task editor and then paste the list, will the due date be added to the generated tasks?
Yes, however, if any item on the list contained a due date in the text, the task created will get that due date instead of the one selected in the task editor. Properties in the pasted text always take precedence.
Why are some actions unavailable when selecting multiple tasks?
If your selection includes a mix of active and completed tasks, only the actions that can be applied to completed tasks — delete and duplicate — are available.