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Introduction to tasks

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Tasks are the most important feature in Todoist. You can create a task for anything:

  • Want to remember to call mom? Create a task!
  • Do you need to bring some important documents to that very important meeting at work? Create a task!
  • Need to buy milk on the way home? Create a task!

Learn how to create, edit, schedule, and delete tasks.

Create a task

There are several ways to create a task:

  • Click or tap the + icon to open Quick Add.
  • On desktop or web: While in a project, label, or filter view, click the Add task option.
  • While in task view, you can create sub-tasks by clicking or tapping Add sub-task.

Edit a task

A task may need a new due date, label, section, or priority. There are several ways to make changes to a task:

  • Use the task view to make changes to a task name, date, project, priority and more.
  • Use Quick Add shortcuts after the task name to quickly add a task or make changes to a task.

    For example, enter the following in the task name:

    #Work today

    This moves the task to the #Work project and sets the due date to today.

  • In Todoist for iOS and Todoist for Android, use context menus to quickly make changes to tasks.
  • Click the drag handle icon to drag tasks between sections. However, if a grouping option is turned on in a view (for example: Today), tasks can't move between groups.

Complete a task

Completing tasks is easily the most satisfying part of using Todoist.

When a task is complete, click or tap the circle beside the task.

When working with tasks in sections, completed tasks remain in the sections they were completed in. To move a completed task to a different section, uncomplete it first. Then, move the task to a different section.

Turn on task complete tone

For that boost of motivation, turn on the task complete tone to play a sound when completing a task.

  1. In Todoist, click your avatar in the top-left corner.
  2. Click Settings.
  3. Click General.
  4. Scroll down to Sound & appearance.
  5. Turn on the task complete tone for either desktop and web or mobile.
  1. Tap the gear icon in the top-right.
  2. Tap General.
  3. Scroll down to Sound and tap Task Complete Tone.
  4. Turn on the task complete tone for Mobile or Desktop and Web.
  1. Swipe up the bottom app bar to open the menu.
  2. Tap the gear icon in the top-right.
  3. Tap General.
  4. Scroll down to Sound and tap Task complete tone.
  5. Use the toggle to enable the feature either for Mobile and/or Desktop and Web.

Uncomplete a task

If you complete a task you didn't mean to, or need to bring a completed task back, you can uncomplete the task.

To uncomplete a task:

  1. Click View at the top-right of the project.
  2. Turn on Completed tasks.
  3. Click the checkmark icon to uncomplete the task.
  1. Open the project and tap the three dots icon.
  2. Tap View.
  3. Turn on Completed Tasks.
  4. Tap the checkmark icon to uncomplete the task.
  1. Open the project and tap the three dots icon.
  2. Tap View.
  3. Turn on Completed Tasks.
  4. Tap the checkmark icon to uncomplete the task.

Reschedule a task

We can't always accomplish everything we want to get done in a day. And that's ok! Todoist makes it easy to roll with the punches and reschedule tasks for later.

Reschedule an individual task

  1. Hover over a task you want to reschedule and click the calendar icon.
  2. Choose a new due date for a task by clicking on one of the date shortcuts or by selecting a new due date from the calendar.

Reschedule multiple tasks at the same time

  1. Press Ctrl (Windows) or Cmd (macOS) and click each task to select/unselect them. To select a range of tasks, hold Shift and click on the first and last tasks in the range.
  2. In the bar that appears at the top, click Due date and choose a new due date for all the selected tasks.

Reschedule a task from the Today or Upcoming views

  1. Hover over the task you want to postpone and click and hold the gray handle that appears to the left of the task name.
  2. Drag and drop the task to a later date to reschedule it.

Reschedule all overdue tasks from the Today and Upcoming views

  1. Click Reschedule in the top-right of the overdue tasks.
  2. Choose a new due date for all overdue tasks.

Reschedule an individual task

  1. Tap on the task you want to reschedule.
  2. Tap on the current due date.
  3. Choose a new due date for the task by tapping on one of the date shortcuts or by selecting a new due date from the calendar.

Reschedule multiple tasks at once

  1. At the top right of a task list, tap the three dots icon.
  2. In the drop-down menu, tap Select Tasks.
  3. Tap the tasks you want to postpone.
  4. At the bottom, tap the calendar icon.
  5. In the next view, choose a new due date for the tasks by tapping on one of the date shortcuts or by selecting a new due date from the calendar.

Reschedule all overdue tasks from the Today and Upcoming views

  1. Tap Reschedule in the top-right.
  2. Tap on a new due date for all overdue tasks.
  3. In the bottom-right, tap Save.
You also have the option to reschedule tasks by using context menus.

Reschedule an individual task

  1. Tap on the task you want to reschedule.
  2. Tap on the current due date.
  3. Choose a new due date for the task by tapping on one of the date shortcuts or by selecting a new due date from the calendar.

Reschedule multiple tasks at once

  1. Tap the three dots icon in the top-right.
  2. Tap Select tasks.
  3. Tap the tasks you want to postpone.
  4. At the bottom, tap the calendar icon.
  5. In the next view, choose a new due date for the tasks by tapping on one of the date shortcuts or by selecting a new due date from the calendar.

Reschedule all overdue tasks from the Today and Upcoming views

  1. Tap Reschedule in the top-right.
  2. Tap on a new due date for all overdue tasks.
  3. In the bottom-right, tap Schedule.

If you postpone a repeating task with relative recurrence, for example, every 2 weeks, the task will repeat 2 weeks from the new due date.

If you postpone a recurring task that repeats on a particular date or weekday, for example, every Monday, the recurrence will not change. 

Delete a task

When you want to remove a task from your task list without completing it, you can delete it. Here’s how:

  1. Right-click on the task you want to delete from Todoist.
  2. Select Delete task from the drop-down menu.
  3. Click Delete to confirm.
    1. Tap the task you want to delete from Todoist.
    2. Tap the three dots icon.
    3. Tap Delete Task.
    4. Tap the Delete task confirmation.
You can also delete a task through its context menu.
  1. Tap the task you want to delete from Todoist.
  2. Tap the three dots icon and select Delete task from the drop-down menu.
  3. Tap Yes from the dialog box.

FAQ

Can I uncomplete recurring tasks?

The completion of recurring tasks can only be undone right after the occurrence has been completed, by clicking “undo” in the popup (web, Windows, macOS) or by tapping the undo popup (iOS, Android) which appears at the bottom of your screen.

It’s not possible to undo any previous occurrence of the task. For example, if you have a task due every day, and you complete it today, you can only undo today's task. You can't undo any previous occurrence of the task.

Note that you won't be able to undo the recurring task once the pop-up message disappears. Instead, you can create a new task or just reschedule your existing task by adding a new recurring due date that starts at your previous instance.

How can I permanently complete a recurring task?

When you're done using your recurring task, you can simply complete it forever:

Right-click on a task and select Complete forever.
  1. Tap on a task to open task view.
  2. Tap the three dots icon.
  3. Select Complete forever.
  1. Tap on a task to open task view.
  2. Tap the three dots icon.
  3. Select Complete Forever.

Can I swipe to complete tasks on Todoist for iOS and Android?

Absolutely! While the default behavior for swiping right is now to select tasks, you can customize this. To change what happens when you swipe over a task, go to Settings → General → Swipe actions and choose the desired action.

When I uncomplete a sub-task, will it also uncomplete its parent task or section?

Yes, whenever a sub-task is uncompleted, all its parents are uncompleted with it.

Can I recover a deleted task?

No, it's not possible to undo the deletion of a task. However, you can import a copy of the task using a backup (this feature is available for users using Pro or Business).

Can I delete completed tasks?

No, it's not currently possible to delete completed tasks.