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Introduction to projects

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Whether you’re planning a presentation or creating a website, create a project and save all the important details in one central place!

Create a project

  1. In the sidebar menu, click the plus icon beside where you want to create your project.
    Make sure you create a project in the right location! While you can move a personal project into a team, you will not be able to move a team project into your personal projects.
    • If you want to create a personal project, click the plus icon next to My Projects.
    • If you want to create a team project, click the plus icon next to the team you want to create the project in and select Add project.
  2. In the Add project window, type out the name of your new project. Use letters, numbers, or special characters, like # " ( ) | & ! _ - or , in the name.
  3. (Optional) Select a different project color from the drop-down menu.
  4. (Optional) For easy access to the project, click the toggle to add it to your favorites.
  5. If you are creating your project in a team, you can set Access level as well as add the project to a specific folder.
  6. Click Add to create the project.
  1. While viewing your Todoist main page tap the + symbol where you want to create your project.
    1. If you want to create a personal project, tap the + symbol next to My Projects.
    2. If you want to create a team project, tap the + symbol next to the team you want to create the project in and select Project.
  2. Type out the name of your new project.
  3. To give the project a color, tap the Color field.

    If you are creating a personal project:  to make your new project a sub-project, tap Parent project and select the project you want your new project to be nested under.

    If you are creating a team project: decide who can access the project by tapping Access and select a folder to add the project to by tapping Folder.
  4. Tap Done at the top-right side to create the project.
  1. Drag the bottom app bar up your screen. This will open the menu.
  2. Tap the + symbol where you want to create your project.
    1. If you want to create a personal project, tap the + symbol next to My Projects.
    2. If you want to create a team project, tap the + symbol next to the team you want to create the project in and select Project.
  3. Type out the name of your new project.
  4. To give the project a color, tap Color and choose a color from the menu.

    If you are creating a personal project:  to make your new project a sub-project, tap Parent project and select the project you want your new project to be nested under.

    If you are creating a team project: decide who can access the project by tapping Access and select a folder to add the project to by tapping Folder.
  5. Tap the checkmark icon at the top-right side to create the project.
For easy access to the project, toggle the Favorite option to add it to your favorites.

Use projects

Now that you've created your project, it's time to add and organize your tasks! Below are some tips for how to make the most of a project in Todoist.

Quick add tasks to your project

Load up your new project with every relevant task you can think of. It’s a brainstorm, there are no bad ideas! You can add a task directly to your project by clicking/tapping the Add task or + button in the project.

When quick-adding a new task, you can immediately move it to a project by typing “#” directly into the task field and entering the name of the project.

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Set due dates

Some work needs to be done now, other work can wait. To make sure you get things done on time, set each task’s due date.

Set the due date by typing the date into the task name, like “Today”, “Next Thursday” or “March 12”.

Set task priorities

Some tasks are more important than others. Go through your project and set your most important tasks as priority 1. They’ll show up in red so you know what to work on first.

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Organize your project using sections

If you want to break your project down into different parts, you can do so by creating sections and adding your tasks to their relevant section.

Not sure what a section is? Click here to learn more.

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You can then drag and drop tasks to change the indent and rearrange them as sub-tasks.   

Edit a project

Need to make some changes to your project? No problem! Simply follow one of our guides below:

Edit a project name

Whether you need to correct a typo or you've completely changed the title, here’s how to edit a project name in Todoist:

  1. Click the web_three-dots.svgthree dots icon to the right of the project name.
  2. Select Edit from the drop-down menu.
  3. Enter the new name.
  4. Click Save.
If you're already working inside the project, click the project name at the top and make your changes. Then, click Save to confirm.
  1. Click on the project you want to rename.
  2. Click on the three dots icon at the top-right.
  3. Select Edit project from the drop-down menu.
  4. Type the new name for the project in the Name field.
  5. Click Save.
  1. Tap the menu icon.
  2. Swipe left on the name of the project.
  3. Tap the pencil icon.
  4. Enter the new name for the project in the Name field.
  5. Tap Done to save your changes.
Change a project's name by using the project's context menu.
  1. Swipe up the bottom app bar to open the menu.
  2. At the bottom of your project list, tap Manage Projects.
  3. Open the project and tap the three dots icon at the top-right.
  4. Tap Edit.
  5. Enter the new name for the project in the Name field.
  6. Tap the checkmark icon at the top-right to save the changes.

Change the color of a project

Brighten up and organize your Todoist by color-coding your projects. Here's how:

  1. Hover over the project you want to change and click on the three dots icon that appears to the right of its name.
  2. Select Edit project.
  3. Select the color you want for your project from the Color drop-down menu.
  4. Click Save.
  1. Swipe the name of the project you want to change the color of from right to left.
  2. Tap the pencil icon.
  3. Tap the color dot/name and select the color of your choice.
You can also change the color of a project through the project's context menu.
  1. Swipe up the bottom app bar to open the menu.
  2. At the bottom of your project list, tap Manage Projects.
  3. Open the project and tap the three dots icon at the top-right.
  4. Tap Edit.
  5. Select the color for the project.
  6. Tap the checkmark at the top-right to save the changes.

Organize projects

Change the order of your projects by manually dragging the project to your preferred location in the projects list.

If you're using Todoist for iOS or Android, follow these steps to reorder projects:

  1. Tap Browse in the tab bar.
  2. Touch and hold a project.
  3. Drag the project to a new location in the list.
  1. Tap the menu icon.
  2. Tap Manage projects.
  3. Tap the pencil icon at the top-right.
  4. Touch and hold a project.
  5. Drag the project to a new location in the list.

If you're organizing shared projects, your collaborators won't see changes to its order. They will have to drag the projects as well to follow how you ordered them.

Delete a project

Get rid of old projects and keep your project list nice and tidy. Here's how:

You won't be able to delete a project if it has been shared. Instead, you'll have the option to Leave the project.
  1. Hover over the project you want to delete and click on the three dots icon that appears to the right.
  2. Select Delete project from the drop-down menu.
  3. In the pop-up window, click Delete to confirm.
    1. Swipe the project you want to delete from right to left.
    2. Tap Archive Project.
    3. Tap Archive to confirm.
    4. In the project overview, tap Manage Projects.
    5. Tap the Archived tab.
    6. Open the project you archived and want to delete.
    7. Tap the project menu icon at the top-right side and select Delete.
    8. Tap Delete to confirm.
You can also delete a project through its context menu.
  1. Swipe up the bottom app bar to open the menu.
  2. At the bottom of your project list, tap Manage Projects.
  3. Tap the project to delete.
  4. Tap the three dots icon at the top-right.
  5. From the drop-down menu, select Delete.
  6. Confirm that you wish to delete the project.
You may want to archive a project instead. Archiving a project removes it from your project list, but you can always view and restore it later. Just follow all the same steps as above, but select Archive rather than delete.

Get help

If you deleted a project by accident, you'll need to create a new project and import a backup.

If you're on the Pro plan or Business plan, Todoist automatically backs up your data every day that you login to Todoist. You can store up to 21 backups in your account.

If you're having trouble creating or managing projects in Todoist, get in touch with us.