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Use the AI Assistant extension with Todoist

Available for:
Free
Premium
Business

The AI Assistant extension consists of several nifty options that can enhance your workflows! As we add more options to the extension, we'll add instructions for each of them in this article.

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Setting up the extension

  1. Open the Todoist app.
  2. Click your avatar in the top-right corner.
  3. Select Integrations.
  4. At the top, select Browse.
  5. In the list of available integrations, select AI Assistant.
  6. Click Add.
  7. Click Confirm.
When you run the extension for the first time, you will be asked to grant access to read and write application data.

Using the Suggest tasks from the AI Assistant extension

The Suggest tasks from AI extension will help you break up large tasks into smaller chunks. Enter a task that you’d like to achieve and the extension will generate a list of task suggestions to help you reach your goal.

Here's how:

  1. In any Todoist project, click the three dots icon in the top-right corner to open the project menu.
  2. Select Integrations.
  3. Click Suggest tasks from AI.
  4. In the modal that opens, use the text field to enter a task that you want to break up into smaller chunks and click Suggest tasks.
  5. Review the suggested list of tasks.
  6. Click Add.

Using the Give tips for completing task from the AI Assistant extension

This extension will give you tips on completing more complex tasks. Use it with one of your existing tasks, and it will generate the next actionable step to complete it.

Here's how:

  1. Click any existing task to open the task view. 
  2. Click the three dots icon in the top-right corner of the task view. If you're viewing the tasks in a list, you can hover over the task and click the three dots icon on the right. 
  3. Select AI Assistant.
  4. Click Give tips for completing task.
  5. The AI Assistant will generate the next actionable step for this task. 
  6. Click Add as comment to add the tip to your task's comment. 
  7. If you'd like to generate a new tip, click Try again.
  8. To close the AI Assistant and cancel the action, click Cancel.

Using the Make task more actionable from the AI Assistant extension

If you'd like to rewrite your tasks to make it easier to start working on them, this extension will help you achieve this.

Here's how:

  1. Click any existing task to open the task view. 
  2. Click the three dots icon in the top-right corner of the task view. If you're viewing the tasks in a list, you can hover over the task and click the three dots icon on the right. 
  3. Select AI Assistant.
  4. Click Make task more actionable.
  5. The AI Assistant will generate an alternative name for this task. 
  6. If you'd like to use the new name generated by the extension, click Rewrite task.
  7. Click Try again if you'd like to see a different variant of the task.
  8. To close the AI Assistant and cancel the action, click Cancel.

Using the Break task down from the AI Assistant extension

When you have a complex task that requires multiple steps, use this extension to break it down and generate a list of sub-tasks. 

Here's how:

  1. Click any existing task to open the task view. 
  2. Click the three dots icon in the top-right corner of the task view. If you're viewing the tasks in a list, you can hover over the task and click the three dots icon on the right. 
  3. Select AI Assistant.
  4. Click Break task down.
  5. The AI Assistant will generate a list of sub-tasks. Review the list and deselect the boxes for sub-tasks that are not required. 
  6. Click Add sub-tasks to add them to your existing task. 
  7. If you'd like to generate a new list of sub-tasks, click Try again.
  8. To close the AI Assistant and cancel the action, click Cancel.

FAQ

How can I remove the extension?

  1. Click your avatar in the top-right corner.
  2. Select Integrations
  3. Click AI Assistant.
  4. Select Remove.
  5. Click Remove to confirm.

How does AI (Artificial Intelligence) work? 

Artificial intelligence is an extremely complex science and therefore, this article won’t aim to provide you with a comprehensive resource on the topic but rather give you a practical introduction.

At Todoist, we use OpenAI GPT-3, a service that can understand and write text in a very similar way to a human would. It's been trained on a vast amount of text from the internet and other sources, so it knows a lot about many different topics. This makes it good at writing essays, generating tasks, or even outputting code. It can also help answer questions or translate text from one language to another.

You can find more information on their website https://openai.com/

How can I make my prompts more effective? 

Generally, the rule of thumb is that the more specific and qualified the data, the better the output. For example, instead of using the query "How do I lose weight?" you could say "I'm a male that weighs 220 lbs and I'm 6'2" tall. I would like to lose 20 lbs. What's the easiest way to do that?"

The AI-based extension works best in English. Whilst it also supports input in other languages, you may notice it won’t work equally well in all of them. Whilst we ourselves have no control over this, this will likely improve in the future through OpenAI’s development of better models.

I have some privacy concerns about the use of AI in my Todoist account. Can I disable the AI Assistant?

The extension isn’t enabled in your Todoist account by default, so if you haven’t installed it, there’s no further action required.

If you already have the extension installed but want to disable it, you can remove it by following the instructions above. 

Are there any third-party services that have access to my content/data?

With this integration, Todoist does not give OpenAI access to any of your Todoist data. However, OpenAI may use user input (queries) to improve their models. 

I have concerns about how AI systems have the potential to output harmful content. How does this work in Todoist?

One of the limitations of our AI Assistant is that it may output harmful content when prompted. At Todoist, we’re committed to working towards developing a system that won’t cause any harm. As part of this responsibility, we’ve implemented a warning message that alerts you about potential harmful output when our system recognizes a harmful query.