Workspace roles and access

Roles in team workspaces

There are 3 user roles available in team workspaces: Admin, Member (Business plan only), and Guest. 

Admin

A workspace Admin has full access and control over the team workspace:

• ✅ Browse, preview, and join any visible projects in the workspace
• ✅ Create new projects in the workspace
• ✅ Invite or remove members from the workspace
• ✅ Update roles for other members in the workspace
• ✅ Update the workspace-wide settings
• ✅ Delete the workspace permanently
• ✅ Control workspace billing
• ✅ Have ownership over the data added in the workspace

A team workspace may have multiple admins.

A person who creates a team workspace is automatically set as admin, and can grant other members the admin privileges. On the Starter plan, everyone invited to a workspace is set as admin.

Member

A Member can collaborate through the whole workspace but their access to high-level settings is limited:

• ✅ Browse, preview, and join any visible projects in the workspace
• ✅ Create new projects in the workspace.
• ✅ Invite (but not remove) members to the workspace
• ❌ Update roles for other members in the workspace
• ❌ Update the workspace-wide settings
• ❌ Delete the workspace permanently
• ❌ Control workspace billing
• ❌ Have ownership over the data added in the workspace

Guest

A Guest is a person outside the workspace who’s invited to specific project(s) in the workspace. They do not have access to a workspace as a whole by default and need to be invited to projects explicitly to be given access. 

• ❌ Browse, preview, and join any visible projects in the workspace
• ❌ Create new projects in the workspace.
• ❌ Invite (but not remove) members from the workspace
• ❌ Update roles for other members in the workspace
• ❌ Update the workspace-wide settings
• ❌ Delete the workspace permanently
• ❌ Control workspace billing
• ❌ Have ownership over the data added in the workspace

To invite a guest to a project:

1. Select a project that you want to share with a guest in your workspace.
2. Click the Share icon in the top-right corner.
3. Type the person’s email address and click Invite.
4. If that person is not part of your workspace, they will be added as a collaborator of the project and a guest in your workspace.

Manage guests:

• Guests can be promoted to full members of the workspace by admins.
• Admins can manage guest access at once from the Members settings, e.g. remove them from all projects they were added to in the workspace.
• Guests are free of charge and won’t appear on your invoice.

How to invite people to a workspace

You can invite people to your team workspace by email or by sharing an invite link.

1. Open the workspace you would like to add new members to.
2. Click the Members icon in the top-right corner.
3. Click Invite people in the top-right corner.
4. Use one of these two available options:

• Click the Copy link button at the top and share the link with a person or multiple people you want to invite to your workspace. They will be added as a Member (on the Business plan) or as an Admin (on the Starter plan).
• Enter the person(s) email address and select the role (Admin or Member) you would like to set for them. Click Send invites in the bottom-right corner.

How to remove someone from your workspace

1. Open the workspace from which you would like to remove someone.
2. Click the Members icon in the top-right corner.
3. Find the person you wish to remove and click on their role (either Admin, Member or Guest) to the right of their name.
4. Click Remove from workspace.

How to update roles

1. Open the workspace you would like to change.
2. Select the Members icon in the top-right corner.
3. You’ll now see a list of users in your workspace. Click their role to update them.

How to disable guest access

Guest access is enabled by default, but can be disabled on the Business plan by workspace admins:

1. Open the workspace you would like to change.
2. Click the Settings icon in the top-right corner.
3. Under the workspace name, select General.
4. Under Security, toggle off Disable guests.